Office Coordinator​/Facilities Services at Midtown Wealth Management Firm

Our client, a well-established financial services firm, is seeking a highly organized and dependable Office Coordinator to support day-to-day office operations. This role is focused on facilities coordination, mailroom management, and reception backup, and is ideal for someone who enjoys being hands‑on and ensuring the office runs smoothly behind the scenes.

This is a key support role within a collaborative, team‑oriented environment. The ideal candidate is detail‑oriented, proactive, and takes pride in maintaining a polished, well‑functioning workplace. This role is fully in‑office, five days per week.

• Oversee day‑to‑day office operations, ensuring the space is organized, well‑maintained, and running efficiently
• Coordinate with building management and vendors for maintenance requests, repairs, and general office needs
• Manage office supplies, inventory, and ordering to ensure consistent stocking
• Conduct regular walkthroughs to maintain workplace standards and identify any issues proactively

• Manage all incoming and outgoing mail, packages, and deliveries
• Coordinate shipping and courier services (Fed Ex, UPS, messenger services)
• Maintain organized mailroom processes and ensure timely distribution to employees
• Track and troubleshoot any delivery or shipping issues as needed

• Provide backup reception support, including greeting guests and managing visitor check‑in
• Maintain a professional and welcoming front‑of‑house experience
• Assist with conference room scheduling and set‑up as needed

• Assist with office moves, seating updates, and internal logistics
• Support light event coordination, including team lunches and internal meetings
• Partner with the broader administrative team to provide coverage and support as needed
• Take on ad hoc projects to support overall office operations

• 2–5 years of experience in office coordination, facilities, mailroom, or administrative support
• Prior experience within financial services or a professional services environment preferred
• Strong organizational skills and attention to detail
• Service‑oriented mindset with a focus on maintaining a high‑quality office environment
• Ability to manage multiple responsibilities and prioritize effectively
• Professional communication skills and a positive, team‑oriented attitude
• Proactive and reliable, with a strong sense of ownership
• Comfortable working onsite five days per week

• 8:30am–5:30pm;
  Monday through Friday

• Up to $75K base + bonus + strong benefits