Administrative Assistant

Overview

Westchester Jewish Community Services (WJCS), a nonprofit founded in 1943, has grown to be the largest provider of licensed outpatient community mental health services and one of the largest human service agencies in Westchester County. We provide state‑of‑the‑art programs and services and compassionate care to more than 20,000 people of all ages and backgrounds each year.

We are currently seeking a detail‑oriented and organized Administrative Assistant to join our Substance Use and Co‑occurring Disorders (SUD/COD) treatment program team. In this role, you will provide essential administrative and office management support to ensure the smooth and effective operation of the program.

The salary range for this full‑time position is $52,000 - $55,000.

• Coordinate and manage scheduling for clients enrolled in the SUD/COD Program.
• Respond to phone calls and emails related to program services.
• Provide intake materials to new clients and review program expectations, including schedules and guidelines.
• Track and report program participant data to internal and external stakeholders.
• Support the Assistant Director and Director with reporting, documentation, and audit‑related activities.
• Process authorizations to initiate and continue substance use treatment services, as needed.
• Assist with planning and preparation for outreach and engagement activities.
• Coverage of the front desk, as needed.

• Associate’s degree and at least one year of relevant administrative or office experience.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong general computer literacy and ability to learn new systems.
• Excellent interpersonal and customer service skills.
• Commitment to cultural humility and serving diverse and intersecting populations.
• Strong written and verbal communication skills in English.
• Ability to travel to assigned clinic locations as needed.

In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:

• Generous paid time off
• Comprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA)
• 403(b) Plan and an Agency‑Paid Pension Plan
• Ongoing Professional Development and Training
• Employee Assistance Program
• Tuition, day‑care, and personal emergency reimbursements
• Disability and life insurance
• Staff appreciation events and employee mental health and wellness initiatives

WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER