Facilities Coordinator

A Manhattan-based architecture firm is seeking a Facilities Coordinator to join its team. The ideal candidate will have at least 2 years of experience in facilities coordination or administrative support and be open to a long-term temporary assignment.

Hourly pay rate: $27-28/hr.

Hours:

8:30am - 5:30pm

• Coordinate daily operations and maintenance activities within the facility, ensuring operational excellence.
• Schedule and oversee preventive and corrective maintenance tasks with contractors and service providers.
• Prepare pantry for daily use, including stocking snacks and cleaning surfaces.
• Support meetings by coordinating catering deliveries and setups.
• Assist with furniture and equipment setup for events and functions.
• Manage package and office supply deliveries, ensuring accurate logging and distribution.
• Respond to employee requests via a computer-based ticketing system.
• Greet visitors and direct them to appropriate areas or contacts.
• Ensure compliance with fire and safety protocols during emergencies or drills.
• Maintain familiarity with office layout and employee roles for effective guest guidance.

• Associate's degree or equivalent experience in Business Administration, Facilities Management, or a related field.
• Minimum of 2 years of experience in facilities coordination or administration; 3 years preferred.
• Proficiency in Microsoft Office Suite and computer-based systems.
• Ability to lift and move furniture and boxes up to 5 lbs.
• Strong attention to detail and accuracy in task execution.
• Excellent communication skills for guest interaction and team collaboration