Senior Executive Assistant - Kinexys

Bring your proven track record supporting a senior leader in a fast‑paced environment. If you thrive on building trusted partnerships and maximizing efficiency for executive‑level leaders, we’d like to hear from you—please follow the link to apply and join our team.

As a Senior Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will lead office and scheduling, utilizing thought leadership to manage priorities and ensure efficient use of executives’ time to plan and lead large events, Town Halls, maintain critical follow‑ups, and draft simple communications.

You will leverage exceptional communication and organizational skills to partner with colleagues, maximize client meeting schedules, coordinate visit preparation and client follow‑up, and work closely with key stakeholders to plan market visits, large‑scale meetings and presentations.

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.
• Arrange and maintain complex travel plans and itineraries for domestic and international travel.
• Manage complex calendars for leaders in a fast‑paced dynamic environment, arrange travel plans, adjust and prioritize last‑minute changes, and coordinate logistics such as conference rooms, events, and catering.
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur.
• Support local event planning and execution as needed, and assist with local employee engagement activities such as team recognition and events.
• Provide site support for local office requirements including phone coverage, new‑hire integration, facilities maintenance, supplies, floor access, event presence, greeting clients and guests, escorting them throughout the location, and food orders and takedown of conference rooms, ensuring superior client service.
• Provide general team support such as timekeeping, training tracking, and assist in ad hoc projects as needed.
• Maintain confidential data, enforce internal controls, and comply with policies and procedures.
• Support client and other line‑of‑business reporting activity within scope for the role and simple reporting, such as pulling canned reports and scorecards.
• Process T&E expense claims for team members, ensuring policy compliance and timely processing, acting as a subject‑matter expert for policies and procedures.

• A minimum of 5 years of experience supporting executive‑level leadership.
• Strong organizational skills and ability to work independently in a demanding, changing and fast‑paced environment.
• Domestic and international travel planning skills and knowledge.
• Effective interpersonal skills and excellent communication—confident, organized, and clear.
• Fluency in planning complex market visits.
• Fluency in technology and tools such as LLM for efficiency and in all Microsoft products such as Excel, PowerPoint, PPT, and Teams; learns new technologies quickly.
• Willingness to work outside business hours as business needs require.
• Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization.
• Strong interpersonal, presentation, and communication skills.
• Collaborates effectively with colleagues and team members, assisting with projects and tasks as needed.

• Preferred experience as a partner to senior‑level revenue producers in a sales and financial services environment.

Note:

this role requires five days in the office (Mon‑Fri) during normal business hours and will not support hybrid options.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal‑opportunity employer and place a high value on diversity and inclusion. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.