Special Billing Projects Coordinator

Location: New York

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About UsSkadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.

Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity We are seeking a Special Billing Projects Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Special Billing Projects Coordinator is responsible for assisting with the full lifecycle of monthly billing within the designated practice area. The position assists with the preparation and revision of client bills, the development of fee estimates and accrual reports, and the management of approved timekeeper workflows to ensure accurate, timely, and guideline-compliant billing across the practice group.

Assists the billing partner with analyzing and editing pre-bills received from the client accounting department on a monthly basis, ensuring accuracy of time entries, expenses, and billing codes prior to submission.

Reviews and revises time entry narratives in accordance with applicable client billing guidelines, outside counsel guidelines, and engagement letter requirements, flagging entries that require timekeeper clarification or correction.

Assists with training and mentoring associates and business services professionals on time entry protocols.

Reviews and addresses client bill rejections and assists with submission of appeals.

Prepares monthly accrual reports for clients to track incurred but unbilled fees and expenses in real time, reconciling accrual data against internal accounting records to ensure consistency and accuracy.

Manages approved timekeeper workflows, including coordinating the submission of timekeeper approval requests, tracking client responses, maintaining current rosters of approved timekeepers for each matter, and ensuring that only approved individuals record time to client matters.

Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

Manages Firm resources responsibly.

Regular and reliable physical presence.

Complies with and understands Firm operation, policies and procedures.

Performs other related duties as assigned.

Qualifications Ability to review and understand outside counsel and billing guidelines, including engagement letters which outline billing parameters relevant to time entry

Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Excellent analytical, troubleshooting, organizational and planning skills

Ability to handle sensitive matters and maintain confidentiality

Ability to work well independently as well as effectively within a team Ability to organize and prioritize work Ability to handle multiple projects and shifting priorities

Ability to work well in a demanding and fast-paced environment

Demonstrates close attention to detail

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience Bachelor’s degree

Minimum of two years of related experience

Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us…