Office Services Coordinator

Location: New York

3 days ago Be among the first 25 applicants

Direct message the job poster from Innova Solutions

A client of Innova Solutions is immediately hiring for an Office Services Coordinator

Position type:
Fulltime/Contract
Location:
New York NY
Duration: 06+ Months
Onsite Role
As an Office Services Coordinator, you will:
The Office Services Coordinator ensures the smooth execution of daily operational tasks, including administrative support, expense processing, and facilities coordination. This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can interact effectively with professionals across all levels of the organization.
Primary Responsibilities
Administrative Support

• Perform reception duties, greet and assist visitors professionally.
• Reserve conference rooms and visitor office spaces.
• Coordinate incoming/outgoing deliveries and packages.
• Serve as floor fire warden and provide backup for basic admin functions.
• Support ad hoc projects as assigned.

Expense & Procurement Management

• Process invoices using SMAART system.
• Manage Ariba orders for office supplies, stationery, and business cards.

Facilities & Maintenance Coordination

• Submit and track service tickets for cleaning, restroom issues, pantry equipment, waste disposal, lighting, HVAC, and mechanical concerns.
• Coordinate headset, webcam, and speaker puck installations and inventory.
• Assist with onboarding logistics, including desk setup and supply stocking.
• Manage packing/shipping of terminated employees’ personal items.
• Serve as Clean Desk Champion, coordinating deep cleaning of vacated workstations.
• Update and maintain office floor plans, nameplates, and seating assignments.
• Support physical office moves, including occasional overtime or weekend work.

Additional Support

• Process Market Data requests.
• Provide backup for Office Services Manager as needed.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Key Competencies

• Exceptional communication and writing skills.
• Strong judgment and problem-solving abilities.
• High attention to detail and organizational skills.
• Ability to multitask and prioritize in a dynamic environment.
• Positive, collaborative team player with a flexible mindset.

Qualified candidates should APPLY NOWfor immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Prakash Bhagat
Sr. Associate – Recruitment
praka
(+- 5493

PAY RANGE AND BENEFITS:
Pay Range*: $25.00- $30.00 per hour.


* Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits:Innova Solutions offers benefits( based on eligibility) that include the following:
Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal &  protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS:Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions:

• Named One of America’s Best Employers for New Grads by Forbes 2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, )
• One of the Largest IT Staffing Firms in the US – Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US – Ranked #13 by…