Purchasing Coordinator

Job Description

Title: Purchasing Coordinator

Reports To: Assistant Director of Procurement

Position Managed: N/A

Department: Purchasing

Location: Bronx Zoo;
Hybrid – 3 days a week in office

Employment Type: Full-time, Non-Exempt

Pay Range: $54,000 - $65,000

WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results  run field programs spanning 60 countries and the entire ocean. We build on a unique foundation:
Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.

The Purchasing Coordinator is responsible for distribution and processing of incoming workflow to the Purchasing Department, and a number of administrative tasks that help contribute to an effective workflow within the Purchasing Department, and other procurement related activities as assigned.

• The Purchasing Coordinator is a fundamental member of the Purchasing team at WCS, providing critical support to the team and its administrative functions throughout the organization and reports to the Assistant Director of Procurement, based at the Bronx Zoo.
• Part of a collaborative team that provides strategic purchasing support and tactical decision making to bring process efficiencies and responsibly sourced goods and services to WCS.
• Excellent attention to detail, being proactive, having a mind for process, possessing strong writing and communication skills are all important elements contributing to success in the role.
• Perform administrative procure to pay workflow tasks including Purchase Order adjustments, fiscal year-end reconciliation, Vendor record maintenance (i.e., Vendor number creation and information updates), resolving invoicing discrepancies with the vendor and Accounts Payable team.
• Process incoming purchase requisitions for various administrative departments.
• Prepare and administer solicitation documents as needed.
• Review and route contract requests as required.
• Manage various self-serve programs such as printers & copiers, water coolers, and uniforms.
• Perform additional projects as assigned by Director and Assistant Director.
• Interface with WCS stakeholders on their procure to pay needs, provide system and process training as necessary.

• Bachelor's Degree, preferably in Business Administration, Finance or another similar area required.
• 1-2 years in a finance related role required.
• Working knowledge of standard business administration principles.
• Experience working in a fast-paced environment.
• A working knowledge of business and communications software (Excel, Outlook, Word).
• Ability to communicate well both verbally and in writing within a diverse and global work culture and environment.

The physical demands include but are not limited to the use of a Keyboard, 10-key, Mouse, and Telephone Use, Handwriting, Sitting, Standing, Crouching, Kneeling, Bending, Walking, Stair Climbing, minimal Driving, and Lifting up to 50lbs.

The workplace conditions and environment of the role include working indoors, closely with others, and/or alone, exposure to excess noise, and travel to other WCS sites, conferences and global sites.

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who…