Workplace Experience Coordinator

Location: New York City
Reports To: Client Services Manager

The Workplace Experience Coordinator is a front‑of‑house and engagement‑focused role responsible for delivering a cohesive, hospitality‑driven workplace experience for employees, clients, and visitors. This role helps curate elevated in‑office experiences that align with our client’s brand culture and service standards. Acting as the eyes and ears of the workplace, the coordinator serves as a central point of contact, ensuring that daily interactions, operations, and shared spaces consistently reflect a professional, welcoming, and highly functional environment.

• Serve as a primary point of contact for employees, visitors, and guests, delivering a warm, professional, and hospitality‑driven experience
• Coordinate daily readiness of reception areas, meeting rooms, collaboration spaces, and shared office environments
• Maintain a consistently guest‑ready office environment that is organized, functional, and aligned with brand standards
• Support workplace engagement programs, events, and employee experience initiatives
• Assist with office opening and closing procedures, ensuring operational readiness throughout the day

• Partner with Facilities, IT/AV, Security, Mail/Office Services, and external vendors to ensure seamless workplace operations
• Identify, monitor, and elevate facilities, maintenance, or operational issues in a timely manner
• Coordinate work orders and office service requests through completion
• Maintain service logs and track follow‑up actions to support continuous improvement
• Help maintain office SOPs, playbooks, and operational documentation to ensure consistency and continuity
• Assist with office‑related projects, workplace enhancements, and operational initiatives
• Serve as a day‑to‑day point of contact for building management, vendors, and workplace service providers
• Communicate clearly with service providers and elevate issues to leadership when appropriate
• Assist with tracking office‑related expenses, purchases, and inventory levels
• Coordinate supply orders and monitor stock levels to ensure uninterrupted office operations
• Support the broader team with administrative and operational needs as required

• 2–4 years of experience in mailroom, client services, workplace experience, concierge, or related roles
• Experience supporting professional services or corporate office environments preferred
• Proficiency with Microsoft Office Suite and workplace technology tools, including room reservation software
• Strong communication, organizational, and customer service skills
• Proven ability to manage multiple priorities in a fast‑paced environment

• Curious mindset with strong professional judgment
• Exceptional attention to detail and follow‑through
• Strong collaboration and communication skills
• Ability to multitask and adapt to changing priorities
• Comfortable working with ambiguity and solving problems proactively
• Service‑oriented approach with a focus on employee and guest experience

Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job‑related factors.

Pay Range: $36 - $36 USD

• Career Growth: An opportunity to learn new skills or apply existing ones that may lead to other career opportunities.
• Learning & Development: A work culture that promotes learning so you can become the best at what you do.
• We Recognize Talent: A variety of recognition programs for all talent levels.
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k with matching, Entertainment Discounts, & Paid Time Off.
  • Note:
    
    Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit…