Administrative Assistant II; Bedford-Stuyvesant YMCA

Job Overview

New York, Brooklyn – Bedford‑Stuyvesant YMCA, part of the YMCA of Greater New York, seeks a Part‑Time Administrative Assistant to support the Executive Director and the Board of Managers. The role also provides administrative support to membership operations as needed. The position offers a competitive hourly rate of $17.52 to $21.00.

• Administrative and management support to the Executive Director to ensure effective communication and efficient operation of all programs.
• Assist with department‑wide and branch communication by means of email, newsletters, orientations, etc.
• Assist with organizing, auditing, and tracking related to staff personnel records.
• Maintain the payment tracking and filing system for all donors using Salesforce.
• Participate in training sessions, meetings, and special events such as board committees, board meetings, branch operation meetings, annual fundraising initiatives, Health Kids Day, and all Open Houses.
• Manage the administrative department inventory, create requisitions, receive POs, resolve Invoice‑on‑Hold issues, respond to vendor inquiries, and facilitate invoices for payment.
• Uphold all Association Policies and demonstrate the four core values of Respect, Responsibility, Caring, and Honesty.
• Provide administrative assistance to other departments as required.
• Provide administrative assistance to After school and branch‑based programs, including site coverage as needed.
• Other duties as assigned.

• Associate’s degree and related experience, or equivalent;
  Bachelor’s degree preferred.
• Two to three years of administrative experience, working with staff and volunteers.
• Proficiency in Microsoft Office (Word, Excel, Publisher, PowerPoint).
• Knowledge of Oracle, ADP, and Salesforce.
• Excellent interpersonal communication—written and oral.
• Strong interpersonal skills, leadership qualities, and comfort working with diverse youth and adults.
• Excellent project management and organizational skills.
• Availability:
  Monday through Wednesday 10:00 am–4:00 pm;
  Thursday 10:00 am–2:00 pm.

The YMCA of Greater New York offers a variety of benefits including retirement benefits, medical coverage, paid time off, free YMCA membership, and more.

Location:

Bedford‑Stuyvesant YMCA, Brooklyn, NY

EQUAL OPPORTUNITY EMPLOYER
• DRUGFREE WORKPLACE

Auxiliary aides and services are available upon request to individuals with disabilities.