Office Manager; LTA

Office Manager (LTA)

DESRI Project Management Services, L.L.C. – New York, New York, United States

DESRI (formerly

D.

E. Shaw Renewable Investments) is a market-leading owner and operator of renewable energy projects throughout the United States. We have acquired or developed approximately 13 gigawatts of contracted capacity across a portfolio of over 85 renewable energy projects in 24 states.

DESRI is seeking a highly organized, proactive, and hospitality-minded Office Manager to oversee the day-to-day operations of our New York headquarters. This individual will serve as the face of the office and play a critical role in creating an exceptional office experience for employees, candidates, clients, visitors, and vendors.

The role requires strong customer service orientation, independence, excellent communication, and a proactive approach to anticipate and resolve needs. Success is measured by ensuring the office operates seamlessly and visitors feel welcomed.

• Provide consistent in‑office coverage and proactively address workplace, facilities, and employee support needs throughout the day.
• Serve as the primary in‑office resource and first point of contact for employees, visitors, clients, candidates, and vendors.
• Ensure the office remains organized, fully operational, well‑stocked, and guest‑ready at all times.
• Anticipate office, facilities, and employee needs before they become urgent, taking proactive action to keep the workplace running smoothly and efficiently.
• Monitor inventory levels and replenish office, pantry, kitchen, conference room, and workplace supplies before they run low.
• Maintain a clean, organized, and guest‑ready kitchen and pantry environment throughout the day, including light tidying, organization, and upkeep as needed.
• Conduct regular walkthroughs of common areas, conference rooms, kitchens, and workplace spaces to proactively identify and resolve issues before they impact the employee or visitor experience.
• Own mail, deliveries, shipments, office equipment, storage, and day‑to‑day workplace logistics.
• Maintain office operating procedures, workplace documentation, inventories, and operational checklists.

• Manage reception responsibilities and create a warm, professional, white‑glove experience for all visitors.
• Coordinate guest arrivals, building access, visitor registration, badges, and meeting logistics.
• Greet and assist employees, visitors, and guests, ensuring a welcoming, professional, and high‑quality experience.
• Manage conference rooms, room setup, technology readiness, and meeting support including catering.
• Answer and direct incoming calls and assist with general inquiries.

• Coordinate internal and external meetings, recruiting events, employee gatherings, and special events.
• Manage catering orders, room setup, event logistics, and post‑event cleanup.
• Check meeting calendar daily and anticipate meeting and event needs to ensure a seamless experience for attendees.
• Partner with Human Capital, Business Operations, and the Executive Assistance team to support onboarding, intern programming, employee engagement activities, and workplace events.
• Assist with wellness initiatives, celebrations, and other employee experience programs.

• Serve as the primary point of contact for building management and workplace vendors.
• Coordinate relationships with office suppliers, cleaning services, pantry vendors, shipping providers, and other workplace partners.
• Track vendor performance, resolve service issues, and elevate concerns as needed.
• Coordinate facilities requests, maintenance issues, repairs, and office improvement projects.
• Assist with invoice processing, expense tracking, and workplace-related budgets.
• Manage inventory and proactively keep the storage room organized.

• Provide administrative and operational support to Executive Assistance, Business Operations, and leadership teams as needed.
• Assist with onboarding logistics, workspace setup, document execution, office moves, and special projects.
• Coordinate IT…