Workplace Manager

Who we are

Findigs is on a mission to make renting work for all of us. Renting is one of life’s most critical experiences, yet the process is often slow, opaque, and unfair. We’re changing that by building the first end-to-end platform that turns complex screening into a seamless, high-trust experience for both property managers and renters.

We’re growing fast – fueled by $78M in funding from the investors behind companies like Affi… Gusto, and Uber. With a data-backed product that allows our customers to make smarter, more predictive decisions, and a team dedicated to transparency and precision, we’re not just improving the rental process; we’re setting the new standard for the entire industry.

We’re aiming to double our impact this year, and we need builders, thinkers, and problem-solvers to help us scale. If you’re ready to modernize one of the most essential industries, we’d love for you to be a part of it.

We are looking for a highly organized, proactive, and engaging Office Manager and Executive Assistant to be the operational backbone of our office and a trusted partner to our senior leadership. This is a hands‑on, high‑visibility role that blends day‑to‑day office operations with support for our Exec team. If you thrive in a fast‑paced environment, anticipate needs before they arise, take pride in a well‑run and engaging office, and bring warmth and professionalism to every interaction, we’d love to hear from you!

Please note, we are unable to sponsor or take over sponsorship of an employment visa at this time.

• Serve as the primary point of contact and relationship manager for all office vendors, including:
  • Catering & beverages:
    Zerocater, Bevi, Fresh Direct
  • Facilities & building services: HVAC, building crew, cleaning company, security system
  • Technology & telecommunications: IT vendors, Verizon
• Own vendor renewals, issue resolution, and day‑to‑day communication to ensure service continuity and quality.

• Be the go‑to person for all office requests, questions, and day‑to‑day issues from the team.
• Optimize and automate office request systems; move beyond manual tracking by using AI‑assisted ticketing or automated forms to streamline employee requests, inventory alerts, and supply replenishment.
• Coordinate office layout and moves to support team growth and reorganizations.
• Partner with IT to procure laptops, monitors, and accessories for new and existing employees, and oversee the full order‑to‑delivery lifecycle.
• Ensure office supplies (kitchen, bathroom, general) are consistently stocked by monitoring inventory and placing timely orders, including weekly grocery orders.
• Maintain Zoom Room conference setups; proactively monitor for issues and troubleshoot A/V or connectivity problems.
• Maintain a clean, organized, and welcoming office environment throughout the day; tidy common areas, run and empty the dishwasher as needed.
• Manage visitor protocols: send Zoom invites, greet all guests, and guide them appropriately.
• Own package and mail management; receive deliveries, unpack and break down boxes, dispose per building rules, and check mail daily.
• Administer keyfob and door access for all employees, keeping records current and onboarding new hires.
• Maintain and replenish swag inventory for new employee welcome kits.
• Track inventory and manage the team’s supply request form.
• Receive and unload deliveries; stock the kitchen and refresh cabinets and refrigerator throughout the day and at the end of day.

• Maintain and optimize schedules for the CEO and President using automation to resolve conflicts and intelligently prioritize their time while building the scalable frameworks necessary to support an expanding executive bench.
• Book travel arrangements (flights, hotels, ground transportation) for the Executive Leadership Team and other team members as requested.
• Own company‑wide recurring calendar invites, keeping them accurate and up to date.
• Secure and coordinate conference room bookings for large or high‑priority meetings.
• Coordinate board meetings and board dinners scheduling with all…