Administrative Assistant ; NY HELPS

Administrative Assistant 1

The Administrative Assistant 1 is responsible for maintaining the computerized Pyxis supply inventory system for Central Supply and Storeroom. This role ensures that all supply transactions are accurately recorded and that critical items are available when needed. The Administrative Assistant 1 supports the procurement process by preparing purchase orders, managing back orders, overseeing contracts, and reviewing invoices for accuracy. They will be responsible for typing office correspondence and maintain a filing and record tracking system.

The incumbent will maintain up to date New York State contract information and records of products available through Intalere. They will place orders for supplies and other items from N.Y.S. purchasing sources and Intalere, along with reviewing NYS contracts, Intalere Offerings and other sources to obtain the best available pricing. The Administrative Assistant will maintain and manage the Safety Data Sheets of inventory items and complete inventory month/year end reports.

One permanent, competitive, or non-competitive (NY HELPS), full time appointment. Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website:  Degrees awarded from educational institutions outside of the United States, or its territories must be independently verified for equivalency.

Please see https://(Use the "Apply for this Job" box below). for additional information. If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Helen Hayes Hospital and have one year of permanent competitive service in a clerical title allocated to Grade 6 and above;

and completion of a two-year traineeship. as an Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding - Spanish Language) or in a title qualified to take the Administrative Assistant Trainee 1 promotion examination (see https://). A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect. If placed at a trainee level, trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency.

All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, Grade 11. The posted salary range ($44,391 - $62,447) includes $4,000 of Downstate Adjustment. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more... The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live.

Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit:  If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone  or email doh.sm.reasonable.accommodation.gov

to make a request. NYS Department of Health does not participate in E-Verify and does not sponsor visa applications. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.