Executive Assistant

fresh is a global skincare brand within the LVMH Group, headquartered in New York City. We emphasize the look, feel, and scent in every product, transforming skincare into an elevated, sensual experience. Our collection of skincare, lip care, bodycare, and fragrances are available in 16 countries, across our fresh boutiques and digital channels, specialty and department stores, and more.

We are an organization of curious creators who embrace innovation, optimism, and always keep our customers at the forefront. With a pioneering spirit, we are empowered to challenge the status quo and use our authentic voice to do the right thing for our people, our brand, and the environment.

Here at fresh, we intentionally foster a spirit of belonging. We celebrate our diversity and support every employee to feel welcomed, valued, respected, and heard. By embracing curiosity and collaboration, we recognize that our differences strengthen us.

MAIN JOB OBJECTIVE

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to four C‑Suite/Leadership Executives. The ideal candidate will be a detail‑oriented, self‑starter with excellent communication and interpersonal skills, capable of managing multiple priorities in a fast‑paced environment.

JOB RESPONSIBILITIES

• Manage complex and ever‑changing day‑to‑day schedules of the executives via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
• Anticipate all needs of the executives by thinking and working proactively with a one‑step‑ahead mentality.
• Prepare meetings and appointments by creating agendas, preparing conference rooms and audio/visual needs.
• Oversee the effective document management for the executives; maintain, prepare, review, and support in all aspects of records and information management.
• Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.
• Oversee personal and departmental expenses, submitting all necessary invoices in Medius and credit card expenses in Concur in a timely manner.
• Handle confidential information meticulously; elevate any required information with discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with special projects and initiatives as assigned.

What you will learn in the first 6 months:

• Learn each executive's specific preferences for scheduling, communication, meeting preparation, and travel.
• Become highly proficient in Microsoft Outlook for advanced calendar management, and master expense systems like Medius and Concur.
• Integrate into the company culture, learning the organizational structure, key internal and external contacts, and relevant company policies.
• Begin to develop a proactive, "one‑step‑ahead" mindset, anticipating administrative needs and offering solutions.

What you will achieve in 12 months:

• Advance to strategic calendar and project support, including long‑range planning, managing project components, and assisting in meeting facilitation.
• Develop advanced content creation skills, drafting initial memos, presentations, and synthesizing information for executive decision‑making.
• Strengthen relationships with internal and external stakeholders, optimizing information flow and demonstrating impeccable discretion with confidential matters.
• Consistently apply independent problem‑solving, conduct targeted research, and identify opportunities for continuous administrative process improvement.

Physical Requirements:

• Must be able to remain in a stationary position on average of 7.5 hours/day
• Light to moderate lifting may be required
• While performing the duties of this job, the employee may be regularly required to stand, sit, reach, stoop, kneel, and operate a computer, telephone, and keyboard

PROFILE

You have:

• 3-5 Years of Experience in Specified Field
• Proven experience as an Executive Assistant supporting C‑Suite or leadership‑level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word,…