Bookkeeper II

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program.

The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive.

We embrace inclusion and individual skills, ideas, and knowledge.

Learn more about Family Health Centers at NYU Langone, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter, You Tube and Instagram.

We have an exciting opportunity to join our team as a Bookkeeper II.

• None
• Private Fee Summary Report – Must complete, obtain approval, and submit to Grants Fiscal no later than the 15th day of the following month. Private fee deposit – Submit to Karen at Grants Fiscal along with the Private Fee Summary Report. Vacation & Sick Summary for employees. Maintain Waiting List.
• Answer phone calls and oversee phone system. Greet children and families. Speak to walk‑in parents about program & ACD. Kronos: ensure all staff and subs planed work schedule and actual work schedule are matched; enter staffs time off as soon as its approved; find out and add comment to the missing punches, etc.
• Weekly Responsibilities:
  Fee Collection & Fee Ledger (ACD & Private): record fees and issue receipts to parents every Friday. WES:
  Verify changes (add and/or drop) with supervisor and complete report on‑line every Friday and as needed. Payables: review and enter all invoices (Magical, Warren St, St. Andrew). Oversee Kitchen orders.
• Timecard & Payroll – Completed payroll must be faxed to Vidya or Kathy Friday before 11AM. Vacation / Sick records for employees. Late fee letter to parents – 1st reminder letter must be sent out to parents by the 15th day of the month and 2nd reminder letter must be sent out to parents 5 days before the month ends. ACD and PAC fee deposit – 1st deposit by the 15th day of the month and 2nd deposit before the month ends.
• ACD 1 – Complete the report on WES and manually, obtain approvals for manual report, and send the report to Magical Years no later than the 10th day of the following month. Manual ACD1 report must be faxed and sent out to ACS no later than the 15th day of the following month. CACFP Report – Complete the report, obtain approvals, and send the report to Magical Years no later than the 10th day of the following month.
  
  CACFP report must be sent out to Albany no later than the 15th day of the following month.
• CACFP Claim Form: complete and obtain approvals as soon as all reports are collected from other center. (only apply to Magical Years Bookkeeper) ACD Fee Summary Report – Must complete, obtain approval, and submit to Grants Fiscal no later than the 5th day of the following month.
• Update Children’s Enrollment form. Children’s medical (new and follow‑up). Enrollment for new subs and staff (LMC-complete forms, obtain approvals, and arrange for orientation prior to work). Finger Printing and State Clearance.
• Order office supplies. Order housekeeping supplies. Oversee facility issues. Intakes for new ACD cases and ACD recertification. Petty Cash for ACD, CACFP, and PAC. Children’s data entry. Misc.

Associate Degree in Accounting or related field; two years’ experience in accounting for a day care center or health care center.

BS in Accounting or related field. Familiar with Kronos, WES, UPK, CACFP, NYC Health Department Regulations, ACS eligibility requirements. Strong written and oral communication skills. Extremely organized. Strong computer skills including…