Bookkeeper II Job New York New York USA,Administrative/Clerical

Location: New York

Position Summary

We have an exciting opportunity to join our team as a Bookkeeper II. In this role, the successful candidate under the supervision of the Education Director of the Center, the bookkeeper II/family coordinator shall be responsible for working within the framework of Sunset Bay Community Services, NAEYC, DOH, DOE, and ACS policies and procedures.

Job Responsibilities

Private Fee Summary Report – Must complete, obtain approval, and submit to Grants Fiscal no later than the 15th day of the following month. Private fee deposit – Submit to Karen at Grants Fiscal along with the Private Fee Summary Report.
Vacation & Sick Summary for employees.
Maintain Waiting List.
Answer phone calls and oversee phone system.
Greet children and families.
Speak to walk‑in parents about program & ACD.
Kronos: ensure all staff and subcontractor schedules are matched; enter staff's time off as soon as it's approved; add comment to missing punches.
Weekly Responsibilities:
Fee Collection & Fee Ledger (ACD & Private) – record fees and issue receipts to parents every Friday.
WES:
Verify changes (add or drop) with supervisor and complete report online every Friday and as needed.
Payables – review and enter all invoices (Magical, Warren St, St. Andrew).
Oversee Kitchen orders.
Timecard & Payroll – Completed payroll must be faxed to Vidya/Kathy Friday before 11 AM. Vacation / Sick records for employees.
Late fee letter to parents – 1st reminder by the 15th day of the month and 2nd reminder 5 days before month ends.
ACD and PAC fee deposit – 1st deposit by the 15th day and 2nd deposit before month ends.
ACD 1 – Complete the report on WES and manually obtain approvals for manual report, and send the report to Magical Years no later than the 10th day of the following month. Manual ACD1 report must be faxed and sent to ACS no later than the 15th day of the following month.
CACFP Report – Complete the report, obtain approvals, and send the report to Magical Years no later than the 10th day of the following month. CACFP report sent to Albany no later than the 15th day of the following month.
CACFP Claim Form – complete and obtain approvals as soon as all reports are collected from other center (only apply to Magical Years Bookkeeper).
ACD Fee Summary Report – Must complete, obtain approval, and submit to Grants Fiscal no later than the 5th day of the following month.
Update Children's Enrollment form.
Children's medical (new and follow‑up) enrollment for new subs and staff (LMC – complete forms, obtain approvals, and arrange orientation prior to work).
Finger Printing and State Clearance.
Order office supplies.
Order housekeeping supplies.
Oversee facility issues.
Intakes for new ACD cases and ACD recertification.
Petty Cash for ACD, CACFP, and PAC.
Children's data entry.
Misc.

Minimum Qualifications

Associate Degree in Accounting or related field.
Two years' experience in accounting for day care center or health care center.

Preferred Qualifications

BS in Accounting or related field.
Familiar with Kronos, WES, UPK, CACFP, NYC Health Department Regulations, ACS eligibility requirements.
Strong written and oral communication skills.
Extremely organized.
Strong computer skills including Excel.
Bilingual needed.

Salary Range

The salary range for the role is $36,153 - $37,249 annually. Actual salaries depend on a variety of factors.

Equal Opportunity Employer

Family Health Centers at NYU Langone is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

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