Administration | Executive Assistant-NY

Executive Assistant - New York, NY

Job Type: W2 Contract – 12 months

Location: New York, NY (Onsite)

Schedule: M - F, 40 hours per week

Pay Rate: $29 per hour

Position Overview: This position sits within Firm Risk Management’s Chief Operating Office (COO) and provides direct administrative support to senior Risk COO executives. The Executive Assistant will manage daily office operations, executive calendars, and team support while helping ensure smooth workflow across the department.

Key Responsibilities:

• Manage executive calendars, schedule meetings and conference calls, and handle meeting requests and conflicts
• Coordinate conference rooms, catering, and audio/visual or video conferencing needs
• Arrange domestic and international travel logistics
• Prepare and submit expense reports and manage vendor payments
• Support team operations, including onboarding new hires, technology requests, supplies, mail distribution, and maintaining an organized work environment

Qualifications:

• Minimum of 5 years of experience as an Executive Administrative Assistant
• High level of professionalism, discretion, and business judgment
• Experience supporting senior leadership and handling confidential information
• Strong written and verbal communication skills
• Proficient in Microsoft Word and Outlook
• Solid understanding of office procedures, including scheduling and expense management
• Comfortable working in a fast-paced environment with the ability to take initiative

Education:

• Bachelor’s degree required

Benefits: Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity). The company also provides 401(k)-retirement savings, life & disability insurance, employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.

Additional Information: Referrals increase your chances of interviewing at Russell Tobin by 2x.

• Mid-Senior level

• Full-time

• Other