Executive Assistant

We are partnered with a leading venture capital firm seeking an Executive Assistant for a long-term consulting opportunity with the possibility of permanent placement. This role will provide high-level administrative support to senior executives, managing a range of tasks in a fast-paced and dynamic environment. The ideal candidate will be a self-motivated and proactive individual looking to contribute to the success and growth of the firm.

Must be residing in New York, New Jersey and Connecticut with the ability to commute to NYC for work.

• Serve as the primary contact for executives, managing a heavy and fluctuating calendar, high volume of calls, emails, and communications.
• Plan and coordinate special projects and events, both domestically and internationally, including logistics, agendas, itineraries, and backup materials.
• Compose, draft, proof, edit, and finalize correspondence.
• Screen calls, greet visitors, and handle inquiries in a professional and discreet manner.
• Monitor and track budget-related items, process invoices using VIM software, and assist with billing and invoicing.
• Handle IT-related inquiries, mobile device management, and ensure adherence to firm policies.

• Ability to manage confidential information with discretion.
• Proven experience supporting executives and professionals, with excellent judgment and decision-making skills.
• Minimum of three years of experience supporting senior executives.
• Advanced proficiency in Microsoft Office Suite.
• Familiarity with the financial industry is highly desirable.