Executive Assistant Private Equity Firm

Executive Assistant I Private Equity Firm Midtown Manhattan

Compensation: $120,000–$130,000 base salary DOE + discretionary bonus

Work Schedule: Hybrid, 4 days onsite, 1 day remote

Hours: 9:00 AM – 6:00 PM, with flexibility as needed

A growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities.

The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organization.

• Manage complex and ever-changing calendars for senior investment professionals and portfolio operations leaders
• Coordinate high-volume internal and external meetings across multiple stakeholders and time zones
• Anticipate scheduling conflicts and proactively identify solutions before issues arise
• Arrange domestic and international travel, including detailed itineraries and last-minute adjustments
• Process and reconcile expense reports accurately and efficiently
• Ensure executives are fully prepared for meetings through coordination of agendas, materials, and logistics
• Track follow-ups, action items, and key deadlines to support seamless execution
• Coordinate interactions with investors, portfolio company executives, candidates, consultants, and external partners
• Provide administrative support for recruiting-related activities involving executive-level talent searches for portfolio companies
• Assist with special projects and ad hoc initiatives as needed
• Partner closely with the broader administrative team to maintain a collaborative and team-oriented culture

• 5+ years of Executive Assistant experience supporting senior executives, partners, or investment professionals
• Prior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments preferred
• Demonstrated success managing complex calendars and high-volume scheduling
• Experience coordinating extensive travel and handling expense management
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, particularly Outlook
• Ability to manage sensitive and confidential information with discretion
• Proven ability to prioritize effectively and exercise sound judgment in a high-performance environment

• Highly proactive and solutions-oriented
• Thrives in fast-moving environments with shifting priorities
• Strong sense of ownership and accountability
• Detail-oriented with excellent follow-through
• Calm under pressure and adaptable to changing demands
• Professional, polished, and confident interacting with senior stakeholders
• Collaborative team player with a no-task-too-small mentality

• Calendars, meetings, and travel logistics operate seamlessly with minimal oversight
• Senior leaders remain organized, prepared, and focused on strategic priorities