Office Manager

Job Posting

We are a successful boutique contracting firm based in Saint James, NY, known for our craftsmanship, reliability, and strong client relationships. We are seeking a highly organized and construction-savvy Office Manager to oversee daily business operations and support our field and administrative teams.

Requirements:

• Strong construction industry knowledge and exceptional organizational skills.
• Oversee and support the bookkeeper and office assistant, ensuring accurate and timely administrative operations.
• Manage payroll and certified payroll processes with precision and compliance.
• Handle AIA requisitions, payment schedules, and receivables.
• Field incoming calls from clients, addressing questions, concerns, and service needs professionally.
• Draft proposals, prepare bid packages, and compile documentation for submission.
• Read and interpret blueprints confidently to support estimating and project coordination.
• Process material orders called in by site supervisors and track delivery status.
• Communicate directly with field supervisors to convert write-ups into accurate invoices.
• Maintain a working understanding of construction trades, terminology, and building processes.
• Utilize Quick Books for financial tracking, invoicing, and reporting.
• Support general office operations to ensure an efficient, organized, and productive environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Professional, reliable, and able to maintain confidentiality.

Benefits:

• Competitive salary based on experience.
• Private office with sit-stand workstation.
• Basic health insurance benefits.
• Paid time off