Administrative Expense Clerk

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Make an Impact Behind the Scenes

Are you detail-driven, service-oriented, and confident managing financial processes with precision? We’re looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.

In this role, you’ll be the engine behind accurate expense management and seamless office operations—ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

What You'll Do

• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
• Process check requests and accurately code, review, and verify vendor invoices
• Maintain and update vendor account records with precision
• Track and record purchase orders and ensure timely payment processing

• Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
• Conduct research and generate reports using internal systems and online tools

• Provide comprehensive administrative support, including document management and correspondence
• Communicate schedule updates (absences, time-off, coverage changes) as required
• Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed

• Deliver consistent 5-star customer service across all forms of communication
• Build strong internal relationships and maintain discretion with sensitive matters
• Assist with cross-training and support backup staff as needed

What You Bring

• Strong written and verbal communication skills with a polished, professional demeanor
• Advanced organizational skills and the ability to manage multiple priorities independently
• Solid numerical aptitude and comfort working with financial documentation
• Proficiency in Microsoft Office Suite
• Calm, adaptable approach in fast-paced or high-demand environments
• Commitment to confidentiality and operational excellence

Qualifications

• High school diploma or equivalent required
• 2+ years of experience in expense processing, financial administration, or related office support preferred
• Demonstrated ability to learn new systems and follow compliance guidelines

Physical Requirements

• Ability to lift or move items up to 40–60 lbs. (with wheeled carts when applicable)
• Ability to sit, stand, or walk for extended periods and operate standard office equipment

Why This Role Matters

This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.

Compensation

The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI)

No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. Our company uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status

This posting is for an existing vacancy.

Pay Range

$21 - $21 USD

What We Offer

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto…