Executive Assistant, Legal - Raffles and Fairmont Hotels and Resorts, Accor North America

Job Description Executive & Project Coordination

• Coordinate and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team
• Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress
• Proactively anticipate needs, identify inefficiencies, and help implement improved processes

• Manage complex calendars, ensuring priorities are aligned and optimized
• Coordinate meetings, materials, and follow-ups across internal and external stakeholders
• Organize detailed domestic and international travel with a high-touch, service-oriented approach

• Maintain organized, professional systems for document management (electronic and physical)
• Support and enhance internal tools (e.g., SharePoint) to improve access and usability
• Track key dates, deadlines, and action items with strong attention to detail
• Contribute to a polished, well-run office environment aligned with luxury standards

• Support legal billing processes, including invoice tracking, submissions, and issue resolution
• Assist with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking
• Contribute to budgeting, forecasting, and audit coordination processes

• Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail.
• Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand

• Act as a trusted point of contact for internal and external stakeholders
• Handle sensitive information with discretion and sound judgment
• Communicate with clarity, professionalism, and confidence

• Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support.

• 3–7 years of experience as an Executive Assistant (corporate environment preferred)
• Exposure to legal, compliance, governance, or regulated environments is an asset
• Experience supporting senior leaders or executives is strongly preferred

• High Ownership Mindset:
  Takes initiative, follows through, and seeks opportunities to add value
• Strong Organization & Coordination
  
  Skills:
  
  Able to manage multiple priorities in a fast-paced setting
• Detail Orientation:
  Produces accurate, high-quality work consistently
• Professional Presence:
  Communicates effectively with senior stakeholders
• Adaptability & Drive:
  Thrives in dynamic environments and is eager to learn
• Discretion & Judgment:
  Handles confidential information with integrity
• Collaborative Approach:
  Positive, team-oriented, and solutions-focused
• Technical
  
  Skills:
  
  Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel

• Growth-Oriented:
  Motivated to build skills and expand responsibilities over time
• Interest in Legal or Corporate Functions:
  Curiosity about legal operations, contracts, or governance
• Luxury Mindset:
  Attention to detail and commitment to high standards of execution
• Interest in Hospitality/Travel:
  Alignment with a global luxury lifestyle brand

• Familiarity with e-billing tools (e.g., Legal Tracker)
• Legal administrative training or coursework
• Experience in a corporate HQ or fast-paced professional services environment

Location: Office based in New York

Salary: $74,000 - $94,000 USD