Environmental Project Coordination Specialist

Location: New York

Overview:
The Environmental Project Coordination Specialist supports the coordination and execution of environmental compliance activities, including lead-based paint testing, abatement, clearance, contractor coordination, resident communication, and related documentation.

This role works closely with the Testing & Abatement Manager and Testing & Abatement Coordinator to help keep projects moving from planning through completion. The position supports field operations, coordination among internal and external parties, documentation flow, and follow-up on outstanding items to help ensure work is completed in accordance with project requirements, schedules, and compliance standards.

Responsibilities Project Coordination and Execution Support coordination of environmental project activities from scheduling through completion, including testing, abatement, clearance, and closeout activities

Work closely with the Testing & Abatement Manager to support implementation of approved scopes of work, timelines, and compliance requirements

Partner with the Testing & Abatement Coordinator to align project activity with unit-level tracking, documentation requirements, and reporting support

Coordinate with contractors, site staff, residents, laboratories, and inspectors to help maintain project momentum and timely completion

Follow up on open items, scheduling issues, documentation gaps, and access challenges that may affect progress

Support coordination across departments to help ensure project milestones are met Field Coordination and Contractor Support Conduct site visits to observe work progress and support coordination of field activity

Coordinate with contractors, testing firms, and clearance vendors to support timely execution of work Communicate field conditions, delays, and outstanding items to the Testing & Abatement Manager Assist in confirming units are prepared for testing, abatement, clearance, and re-occupancy, as applicable

Support follow-up on incomplete work, punch list items, and next steps needed to move work forward

Resident Coordination and Relocation Support Coordinate communication with residents regarding access, work schedules, testing, abatement, clearance timing, and next steps

Support temporary relocations as needed to facilitate project completion

Work with property management, vendors, and residents to coordinate relocation logistics and return timing

Assist with resident questions and concerns and elevate issues as needed

Help ensure residents receive required notices and communications in coordination with the project team Documentation and Administrative Support Collect and organize field documentation, contractor reports, laboratory results, clearance reports, and related records

Help ensure documentation is transmitted timely to the Testing & Abatement Coordinator for tracking, reporting, and file maintenance

Assist in identifying missing documentation and following up with contractors, labs, or site staff

Support updates to trackers, status logs, and project records as needed

Assist with assembling documentation needed for project closeout, compliance review, and reimbursementsupport

Requirements

Associate’s or Bachelor’s degree in Construction Management, Environmental Science, Property Management, or related field preferred2–4 years of experience in project coordination, construction coordination, property management, environmental work, or related field

Experience coordinating contractors, residents, and site activity preferred

Strong organizational and follow-up skills with attention to detail

Ability to work in both field and office settings

Strong communication skills and ability to coordinate with multiple stakeholders

Proficiency in Microsoft Office required;
Yardi and Smartsheet experience preferred
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