Facilities Coordinator

JLL empowers you to shape a brighter way
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL empowers you to shape a brighter way. As a Facilities Coordinator at our Yorktown Heights, NY location, you'll serve as a vital operational partner to our Facility Management team, ensuring superior customer satisfaction and keeping our clients' workplaces running smoothly.

You'll proactively coordinate facility services including work request management, vendor coordination, procurement, and financial administration. Acting as the primary interface with clients, visitors, and guests, you'll demonstrate initiative and responsiveness while monitoring office and facility operations to ensure Key Performance Indicators and Service Level Agreements are met or exceeded. This role combines hands-on operational support with strategic planning assistance, contributing directly to the achievement of Facility Department goals and client satisfaction.

• Provide continuous monitoring of office and facility operations, serving as the primary point of contact for clients, visitors, and guests
• Receive, dispatch, and track work requests using Maximo CMMS for building services including janitorial, food service, furniture arrangements, and laboratory gas logistics
• Coordinate maintenance activities and schedules with vendors, facilities staff, and service providers to minimize disruption
• Create and revise purchase orders, manage procurement processes, and process accounts payable/receivable transactions accurately
• Meet with clients and movers to ensure conference setup needs and special event requirements are met
• Administer and maintain all security systems in compliance with established protocols
• Assist management with operational reporting, budgeting, financial systems, and strategic planning initiatives

• Education: Associate's degree in facilities management, building management, business, or related field required
• Experience: Minimum 2+ years in Facility or Property Administration
• Technical
  
  Skills:
  
  Strong working knowledge of Microsoft Office software with advanced Excel capabilities
• Professional
  
  Skills:
  
  Superior customer service orientation, excellent written and verbal communication skills, ability to multitask and work independently, strong organizational skills and collaborative approach
• Authorization: Must be authorized to work in the United States without visa sponsorship

• Bachelor's degree in facilities management, business, or related field
• Familiarity with Maximo computerized maintenance management system
• Management experience
• Experience working in corporate or commercial real estate environments
• Familiarity with facility management software systems and building automation platforms

Yorktown Heights, NY (On-site)

1st Shift: 8:00 AM – 4:00 PM plus lunch break

$60,000 – $65,000 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

I…