Administrative Assistant; Part-time

Part-time Administrative Assistant

Outreach is seeking a qualified candidate for a Part-time Administrative Assistant position at our Roosevelt, NY location. The Part-time Administrative Assistant is an integral member of the site. The position's hours are Monday
- Thursday, 5pm - 9pm.

Essential Duties:

• Provide information regarding services, conduct phone screenings, and record information in the intake book.
• Interact with referral sources, clients and staff in a professional, ethical and caring manner.
• Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
• Conduct pre-intake telephone screening, schedule intake appointments, and record relevant intake information in the intake log.
• Collect client fees, issue receipts and record information in the computer. Collect all Medicaid client cards on a daily basis and swipe cards using Medicaid machine. Report any benefit denials to appropriate staff.
• Maintain an efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
• Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and file appropriately.
• Input all daily client activity and client demographic information in the computer.
• Monitor the following internal records:
  Caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist in safeguarding clients' confidentiality in accordance with pertinent regulations, which include HIPAA and CFR
  42, Part 2.
• Assist in the maintenance and order of office and toxicology supplies.
• Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety.
• Perform other duties as assigned.

Minimum Qualifications:

• High School Diploma/GED
• Bilingual (Spanish) preferred.
• Must be amenable to hours.
• 2-4 years of administrative work; substance abuse or allied health background a plus.

Position Status:
Part-time Non-Exempt Position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.

Monday
- Thursday 5pm-9pm 16 hours per week.