Conference Assistant

The American Kennel Club, New York, NY 10178, USA

This is a part-time position with variable hours. Please note that work hours may increase during the months of October through January based on business needs.

Provides administrative, logistical, and on-site support for conferences and travel-related activities, ensuring timely coordination, accurate documentation, and a high level of service for internal and external stakeholders. Supports day-to-day operations of the Conference & Travel Planning department with minimal supervision. Provides administrative and on-site support and serves as backup for the Vice President and Senior Event Manager.

• Provides phone and in‑person coverage for the department, as needed.
• Administers special projects as assigned.
• Conducts research and travel plans as needed, including contacting hotels for initial information and availability.
• Reviews, reconciles, and codes invoices for approval and payment.
• Creates event materials such as announcements, invitations, housing and registration forms, and meal tickets.
• Prepares rooming and transportation lists, confirmations, supply lists, and related memos.
• Prepares and completes mailings.
• Prepares and packs materials for shipment to event sites.
• Partners with the Senior Event Manager to create, review, and prepare conference materials, handouts, and signage.
• Maintains event databases, spreadsheets, and files; produces reports to track timelines, progress, and expenses.
• Interacts professionally with Board members, delegates, and other key stakeholders as needed.
• Provides occasional on‑site support for events.

• Proficiency with email, internet, and word processing; ability to produce accurate documents.
• Working knowledge of databases (e.g., Access) and intermediate spreadsheet skills (e.g., Excel).
• Strong communication skills, both written and verbal.
• Detail-oriented and organizational skills required.

The salary range in New York City for this position is  25 -  30/hour; however, salary offered may vary depending on skill, experience, job‑related knowledge and location.

Equal Opportunity Employer
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