Purchasing Assistant

Location: New York

Division/Unit:
Procurement and Contract Management Unit

 Civil Service

Title:

Community Associate

Position Title:

Purchasing Assistant

 Salary Range: $54,970 - $64,288

Job Description:

The New York County District Attorney's Office (DANY) has an opening for a
 Purchasing Assistant in its Procurement and Contract Management Unit. In this
 position, the Purchasing Assistant is responsible for supporting the Unit as
 needed.

 Responsibilities include but are not limited to:

* Utilize various City systems, including Department of Citywide Administrative
    Services (DCAS), Office of Technology and Innovation (OTI), and NYC’s
    Financial Management System (FMS).
  
* Assist the Unit with processing invoices including but not limited to: obtain
    complete and accurate invoices, verify prices are in compliance with purchase
    order terms, log information in internal database, and coordinate with other
    units for complete invoice approvals and processing.
  
* Confer with project managers to ensure contract compliance and conformance to
    applicable law and underlying purchase order requisitions.
  
* Attend project meetings and trainings, as required.
  
* Create and maintain reports for invoices, expenditures, and inventory.
  
* Draft correspondence and other written materials.
  
* Perform market research and obtain quotes.
  
* Create excel spreadsheet for reporting purposes.
  
* Provide administrative support such as but not limited to, order supplies,
    submit requisitions, and scan documents.
  
* Perform related tasks assigned by the Unit.

 In addition to the Minimum
 Qualification Requirements, candidates must possess the following:

* Level 1 – An associate degree or 60 semester credits from an accredited
    college and one (1) year of satisfactory experience in procurement,
    purchasing, contract administration, invoice processing, or administrative
    support related to public sector operations.
  
* Level 2 – An associate degree or 60 semester credits from an accredited
    college and two (2) years of satisfactory experience in procurement,
    purchasing, contract administration, invoice processing, or administrative
    support related to public sector operations.
  
* Level 3 – An associate degree or 60 semester credits from an accredited
    college and three (3) years of satisfactory experience in procurement,
    purchasing, contract administration, invoice processing, or administrative
    support related to public sector operations.
  
* Level 4 – An associate degree or 60 semester credits from an accredited
    college and four (4) years of satisfactory experience in procurement,
    purchasing, contract administration, invoice processing, or administrative
    support related to public sector operations.

Preferred Qualifications /

Skills:

* Ability to follow directions and apply proper policies, procedures, and
    guidelines.
  
* Excellent written, verbal, organizational, and communication skills.
  
* Must be able to perform under pressure in a fast
- paced environment; able to multi-task and meet deadlines.
  
* Ability to apply critical and strategic thinking.
  
* Must be extremely detail-oriented, self-motivated, highly organized,
    resourceful, and reliable.
  
* Experience culling and analyzing large amounts of data from numerous sources.
  
* Must be a team player, work well with others and possess excellent
    communications skills.
  
* Proficiency in Microsoft Word and Excel.
  
* Ability to update and edit existing databases.

How to Apply:

* Apply with a Cover Letter & Resume.

 Hours/Shift:

* Monday - Friday from 9:00 am - 5:00 pm.
  
* Telework is available two days per week.

 Additional Information:

* Current office employees:
To be eligible for a
    transfer or promotion, staff must have already served at least one
    (1) year in their current unit/bureau/department and be in good standing.
    In addition, must meet the minimum and additional qualifications of the
    position.
  
* Authorization to work in the United States is required for this position.

 Minimum Qualification Requirements:

* High school graduation or equivalent and three years of experience in
   …