Administrative​/Clerical Assistant, Business Administration

About the National Hockey League

Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world and is one of the major professional sports leagues in the United States and Canada. With more than 1500 employees across the US and Canada, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey.

We are looking for dynamic, energetic, and impactful individuals who share the philosophy that Hockey is for Everyone.

The Assistant to the CMO serves as a critical operational partner to the Chief Marketing Officer, enabling the executive to lead effectively across a large, dynamic and cross‑functional marketing organization. This role blends high‑level executive support with marketing operations responsibilities, requiring someone who is equally comfortable managing a complex itinerary and coordinating the on‑time delivery of enterprise‑wide marketing outputs.

• Executive & Calendar Support – Manage the CMO’s complex and ever‑changing calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring the executive is fully prepared for each commitment with relevant materials and context.
• Travel Coordination – Arrange all domestic and international travel for the CMO, including flights, ground transportation, hotel accommodations, and itinerary management; anticipate logistical needs and proactively address changes or disruptions.
• Expense Management – Process and reconcile expense reports for the CMO accurately and on time; maintain organized records and ensure compliance with company expense policies.
• Meeting Coordination & Facilitation – Own end‑to‑end coordination for leadership team meetings, cross‑functional working sessions, and external engagements; develop and distribute agendas in advance, capture meeting notes and action items, and track follow‑through on commitments.
• Marketing Operations & Output Coordination – Serve as a central coordination point for marketing deliverables across the organization; work with cross‑functional department stakeholders to track the status of key projects, campaigns, and initiatives; maintain shared calendars and workback schedules to ensure marketing outputs are delivered on time and aligned with organizational priorities.
• Cross‑Functional Communication & Stakeholder Liaison – Act as a liaison between the CMO and internal teams, league partners, and external stakeholders; manage correspondence on behalf of the CMO as needed; triage inbound requests and route them appropriately to ensure nothing falls through the cracks.
• Project & Deadline Tracking – Support the enterprise marketing team in managing project timelines and deliverable tracking; flag risks or delays early; help maintain visibility across concurrent work streams so the CMO and leadership team have a clear picture of what is in progress and what requires attention.
• Special Projects & Ad Hoc Support – Take on research, presentation preparation, and other ad hoc projects as directed by the CMO; operate with a high degree of initiative and bring a solutions‑first mindset to every assignment.

• Required: 5+ years of experience in an executive assistant, administrative, or operations role supporting senior leadership, ideally within a large, matrixed organization.
• Required: Demonstrated ability to manage complex calendars, travel logistics, and expense reconciliation with accuracy and discretion.
• Required: Experience coordinating cross‑functional meetings and managing follow‑through on action items across multiple stakeholders.
• Required: Familiarity with marketing operations, project tracking, or campaign workflow management in a corporate setting.
• Preferred: Prior experience supporting a C‑suite executive in a sports, media, or entertainment organization.
• Preferred: Exposure to marketing project management tools.
• Preferred: Interest in hockey and professional sports.

• Bachelor’s degree or equivalent professional experience required.

• Strong Microsoft Office skills,…