Office Assistant ; NY HELPS

Position: Office Assistant 2 (NY HELPS)
Location: Salamanca

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Review Vacancy

Date Posted 06/30/26

Applications Due
07/10/26

Vacancy ID218827

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Parks, Recreation & Historic Preservation, Office of

Title Office Assistant 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Cattaraugus

Street Address Allegany Regional Office

2373 ASP Rt 1

City Salamanca

StateNY

Zip Code
14779

Duties Description Assigned to the Allegany Regional Administrative Headquarters in Salamanca NY, the incumbent will provide clerical work and office support to the Regional Business Office (RBO) to meet the requirements of agency programs. This position will report to the Administrative Specialist 1, SG-18 within the Regional Business Office. Duties include, but are not limited to:

General Office Support

Serve as a point of contact for staff and the public, responding to inquiries and directing requests appropriately.

Provide shared office coverage, including mail handling, copying, supply coordination, and reception support as needed.

Support day-to day office operations by coordinating basic administrative tasks and assisting staff as assigned.

Records and Data Management

Create, maintain, and update paper and electronic records in accordance with agency procedures.

Perform data entry and basic recordkeeping using standard office software.

Safeguard the confidentiality and integrity of personnel, payroll, and financial information.

Payroll and Personnel Support

Assist with clerical functions related to payroll and personnel processing, including data entry, tracking, and documentation.

Maintain records related to seasonal and permanent employees.

Distribute information related to employee appointments, benefits, and compliance requirements.

Financial and Administrative Support

Assist with clerical processing of invoices, purchasing documentation, and revenue or attendance records.

Maintain logs, spreadsheets, and other tracking tools as assigned.

Other Duties

Perform related duties as assigned to support Regional Business Office operations.

Minimum Qualifications If Civil Service Eligible list exists, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

One (1) year of clerical experience.

If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit https://(Use the "Apply for this Job" box below). for more information.

Subsequent 55-b/c

Qualifications:

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

Reassignment

Qualifications:

Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 2; if you have less than one year, you must be reachable on the current Office Assistant 2 eligible list for this location, if one exists.

52.7 Non-Competitive Promotion (NCP)

Qualifications:

To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent-permanent qualifying service as an Office Assistant
1). If there are three (3) or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees respond to this posting, Civil Service may approve the permanent appointment of one of the qualified employees without further examination.

Note:

Non-competitive refers to not competing in an examination; the appointment will be competitive.

Please Note:

In order to be considered for appointment via non-competitive…