CUNY Office Assistant - Provisional

GENERAL DUTIES

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University’s multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Office Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1 performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2 performs moderately complex office or secretarial work in various units of CUNY.

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://(Use the "Apply for this Job" box below)..html

CUNY Office Assistant

Non-exempt

Hostos Community College seeks applications to fill multiple vacancies in academic and administrative offices.

The CUNY Office Assistant will perform administrative/office duties. Typical duties include, but are not limited to the duties listed in the CUNY link above in addition to the duties below:

• Prepares and processes personnel actions (E-Pars) for the department.
• Responsibilities include typing, printing, scanning, and making copies.
• Prepares communication (emails, letters, memoranda, etc.) and reports as needed.
• Maintains files and records.
• Prepares and manages spreadsheets.
• Schedules appointments and meetings. Manages department calendar.
• Provides quality customer service including answering phones, and serving visitors, faculty and students.
• Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.)
• Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
• Processes purchase orders and supply orders; verifies deliveries.
• Tracks inventory and supplies and prepares orders accordingly.
• Assists with timekeeping.
• Monitors expenses.
• May assist with any other administrative duties as needed.
• Essential duties require in-person work.

Proof of meeting requirements 1 and 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Completion of two (2) years of full-time equivalent experience which may be met by one of the following:

• Two years of employment in general office work
• College credits from an accredited institution of higher education (equivalent of one year of experience)
• 60 college credits from an accredited institution of higher education (equivalent of two years of experience)

CUNY considers full-time work to be at least 35 hours weekly. Part‑time experience of at least 20 hours per week may be prorated and credited instead of, but not in addition to, full‑time experience during the same period. Part‑time experience of less than 20 hours per week will NOT be credited at all.

2. High School Diploma or GED.

3. Passage of a qualifying Work Experience Test.

4. English language proficiency. Candidates must speak, read, write, and understand English well enough to meet minimally acceptable performance standards set for job tasks. English proficiency will be evaluated at the time of interview.

Candidates who meet the above requirements must also meet requirements 5 and 7 after the close of the filing period.

5. Candidates must take and pass a job‑related Civil Service Examination that measures critical competencies for the position.

6. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

7. Additionally, candidates may be asked to demonstrate technical competence in using job‑related software (e.g., word processing or other).

The following qualifications are preferred:

• Experience…