Administrative Assistant, Asset Management

Location

Brookfield Place New York - 225 Liberty Street, Suite 4301

• Proactive, detailed calendar management in Outlook; requiring quick responsiveness and interactions with internal and external executives and assistants across time zones
• Be the go-to support team member for the Asset Management team
• Coordinate all travel
• Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
• Promptly respond to requests with accuracy and a courteous and professional demeanor
• Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
• Oversee arrangements for formal meetings with external attendees
• Liaison with various boards and professional organizations
• Perform a wide variety of professional level research, administrative and analytical duties
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Anticipate needs and proactively bring together resources to support the SVP’s & VP’s
• Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision‑making protocols are followed
• Additional tasks include processing expense reports using Concur, submitting and processing department invoices, mail, copying and binding

• 6+ years’ experience in a corporate environment providing support in a front‑facing capacity, preferably at a large global organization
• Go-getter attitude, willing to act quickly to get the job done
• Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web‑based resources / software
• Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues

Salary Type:
Non‑exempt

Pay Frequency:
Bi‑weekly

Annual Base Salary Range: $90,000 - $100,000

Medical & Pharmacy Coverage:
Yes, under Brookfield Medical Plan

Dental Coverage:
Yes, under Brookfield Medical Plan

Vision Coverage:
Yes, under Brookfield Medical Plan

Retirement: 401(k)

Insurance:
Employer‑paid life & short/long term disability

Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.