Executive Admin III

Job Summary

Our client, a leading telecommunications and media provider, is seeking an Executive Assistant to join their team. This is a full-time, contract position located onsite in New York, New York.

• Proactively manage complex calendars for the SVP & GM, prioritizing meetings, commitments, and competing demands.
• Organize internal and external meetings, handling scheduling, logistics, agendas, materials, and necessary follow-up.
• Arrange and manage comprehensive domestic and international travel, including detailed itineraries and logistics.
• Provide secondary administrative support to Vice President-level leaders within the Intelligence Ventures organization.
• Serve as a key, highly responsive point of contact for internal and external stakeholders, including partners, customers, and vendors.
• Assist with leadership meetings, team events, customer engagements, and day‑to‑day organizational activities.

• Significant experience providing dedicated administrative support to senior executives in a corporate environment.
• Advanced proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, and Teams).
• Exceptional organizational skills with strict attention to detail and accuracy.
• Proven ability to manage multiple competing priorities simultaneously in a fast‑paced environment.
• Strong written and verbal communication skills tailored for executive‑level correspondence.
• Demonstrated experience handling highly sensitive and confidential information with absolute discretion.

• Previous experience working within a technology, intelligence, or venture‑focused corporate division.
• Experience managing complex international travel logistics and multi‑zone scheduling.
• Background in coordinating high‑profile customer engagements and large‑scale team events.
• Familiarity with corporate expense management systems and digital procurement tools.
• Experience building cross‑functional relationships across large, matrixed Fortune 500 organizations.

• Ability to anticipate executive and team needs, identifying and resolving issues before they arise.
• Demonstrates a strong sense of ownership and the ability to make sound decisions under pressure.
• Collaborative and relationship‑driven, with the ability to build productive partnerships across all organizational levels.
• Known for high responsiveness, reliability, and maintaining a poised demeanor in an evolving business environment.

Location:

New York, NY Onsite, Hybrid or Remote:
Onsite (Requires regular in‑person collaboration).

Pay Range:
Approximate $30–$40 per hour. Final compensation may vary based on factors including background, knowledge, skills, and location. We comply with local wage minimums.

• Medical, Dental & Vision Insurance Plans
• Employee‑Owned Profit Sharing (ESOP)
• 401K offered