Administrative Assistant ECE Department

Purpose/Scope of Responsibility

To assist the Department Director/Coordinator in all administrative functions of the department including but not limited to department communication, staff and children’s records, accounting records, licensing compliance, coordination of scheduling and interface with early childhood members. Establish and maintain positive communication with staff, parents, potential families, and other agencies.

• Meet and greet members and guests entering the Early Childhood Center.
• Facilitate communication of information about JCC programs as needed to potential members and guests.
• Coordinate student and staff files to maintain current information.
• Ensure adherence to Department of Health guidelines for children and staff records.
• Maintain current records for students and staff as required by the DOH Bureau of Daycare ensuring confidentiality at all times.
• Maintain and respect confidentiality of child, parent, staff and other Center issues.
• Record daily staff attendance records.
• Assist in preparation of parent and teacher materials and coordinate distribution as needed for the department.
• Establish and maintain positive communication with parents, colleagues, consultants, etc. Assist in resolution of non-educational problems such as transportation.
• Maintain inventory records for instructional/instructional materials, office supplies and snacks for the Department.
• Schedule and maintain staff training plans. Record and track required trainings. Schedule outside vendors who provide specific trainings. Prepare required accounting documents. Prepare invoices for sign off.
• Order supplies and prepare invoices for approval.
• Coordinate and confirm appointments for meetings and tours with Director/Coordinator. Conduct tours when necessary.
• Appropriately represent the Center in all forums.
• Assist in the coordination of Early Childhood Center and Community Events.
• Additional tasks as assigned by the ECE/FFF Director.

• Proficient in Microsoft Word and Excel.
• Effective written and verbal communication skills.
• High School Diploma.
• Prior experience in School Setting preferred.

• Fingerprint Clearance (Department of Department of Education).
• New York State Central Registry Clearance.
• Annual Medical Clearance.
• Required Annual Trainings.

$40,000 - $42,000 per year

Subsidized options for medical; offerings for dental and vision coverage, FSA and dependent care; free LTD, STD, life insurance; pension, 403B; generous program discounts; free membership; ample time off and more.