Program Coordinator, Socrates Program

Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

The Aspen Institute Socrates Program provides a forum for emerging leaders from various professions to convene and explore contemporary issues through expert‑moderated dialogue. Socrates also provides the opportunity for participants to enter into a diverse professional network, and into the broader range of the Aspen Institute’s programs.

The Aspen Institute Socrates Program seeks a highly organized, adaptable, and detail‑oriented Program Coordinator to assist with the production of seminar reading materials, logistics and planning of seminars, and communications and marketing. The position requires a strong attention to detail, the ability to manage multiple projects simultaneously, and a passion for learning.

The Program Coordinator works directly with the Associate Director and Executive Director of the Socrates Program. The salary range for this role is $50,000 - $60,000. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in‑person out of the NYC office with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.

• Work with Socrates Program moderators to develop a seminar reading list, which includes, but is not limited to: research, editing, proofreading, layout, and obtaining copyright permissions.
• Compile all readings into designed and bound PDFs and/or printed materials for participants and moderators.
• Troubleshoot any related problems.

• Develop marketing materials, newsletter, and social media content.
• Draft emails to Socrates participants and alumni.

• Prepare and summarize Socrates seminar evaluation reports.
• Draft expense and reimbursement requests.
• Provides file management and phone and email support as needed.
• Assist in processing contracts.
• Support the smooth execution of high‑quality presentations, press announcements, and other events, including printing, assembling, shipping and organizing materials.
• Assist with the booking of travel of moderators and participants.
• Work with donors and vendors.

• Bachelor’s degree and 1 year of relevant experience, or high school diploma with 3-5 years’ experience required.
• Demonstrated excellence in writing and analytic ability.
• Experience engaging with multiple stakeholders.
• Previous experience with social media and communications.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• Excellent writing skills.
• Exceptional attention to detail and organizational skills.
• Excellent interpersonal skills and ability to work with team.
• Must be able to exercise good judgment.

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport or call  in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.