Experiential Learning Coordinator - Siena University

Job Description:

The Experiential Learning (EL) Coordinator provides administrative support for the Division of Experiential Learning at Siena University, supporting the Center for Academic Community Engagement, The Mac Donnell Career and Internship Center, the Center for International Programs, and the Center for Undergraduate Research and Creative Activity.

• Administrative Support:
  Manage the EL division general email accounts, maintain calendars and scheduling, coordinate mail merges and notifications, assist with reporting, prepare and process documents, and order office supplies.
• Communications:
  Serve as a key point of contact for students, parents, staff, and faculty, responding to inquiries via phone, email, and in person, and assist with social media campaigns and website updates.
• Event Management:
  Reserve, manage, confirm, and track all room reservations, catering, technology, and transportation needs for events.
• Database Management:
  Perform data entry tasks in Banner 9, Basecamp, Google databases, and other systems.
• Budget Assistance:
  Process invoices, billing, check requests, purchase orders, expense reports, stipends, deposits, petty cash, credit card requests, and work‑study payroll; reconcile and audit budgets.
• Office Functions:
  Manage work orders, print shop orders, facilities, and related tasks.
• Marketing Support:
  Assist the EL Division team in updating publications and social media accounts.
• Project Assistance:
  Support the EL division senior management team on assigned projects.

• At least 1 year of administrative support experience in a client-facing, service-oriented office environment.
• Strong communication skills and tact to interact responsibly with internal and external constituencies.
• Proven budget and organizational skills.
• Self‑motivation and creativity to manage multiple projects concurrently in a dynamic, fast‑paced environment.

• Familiarity with Banner 9.
• Curiosity and interest in the benefits of experiential learning in the undergraduate journey.

Pay Rate: $21.41 per hour – this represents the University's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Siena University offers a generous benefit package to eligible full‑time employees, including:

• Retirement plan contribution equal to 10% of compensation after meeting eligibility requirements.
• Tuition reimbursement and exchange opportunities for employees, spouses, and dependents.
• Health, dental, and vision insurance.
• Work schedule with half‑day Fridays in summer and up to two weeks off during winter break.
• Complimentary breakfast Thursdays in the dining hall, access to community lectures and productions, complimentary gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more.

Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.