Sr Executive Administrator

Job Description

Directly reports to the most senior‑level executives of the organization (typically Band
0). Provides confidential administrative services and handles personal business matters to optimize the executives' time for managing corporate business. Plans and organizes work and develops procedures to meet organizational requirements. Manages several different objectives, projects and/or activities at one time. Composes, signs, and releases complex correspondence. Acts as a liaison to external groups to schedule or coordinate events where the executive is a corporate chair, director and/or committee member.

High‑level client contact and exposure to sensitive information. Ability to exercise considerable discretion and independent judgment. Excellent verbal and written communication. Advanced administrative support, analytical skills, and knowledge of a variety of software programs.

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off‑sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high‑level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Problem Solving
• Research
• Facilities Management
• Office Administration
• Oral Communications
• Recording/Organizing Information
• Written Communications

• Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills
• Experience supporting an executive with demonstrated ability to manage multiple & competing priorities
• Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively
• Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity
• Demonstrated ability to interact with senior level executives
• Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor
• Effective style – able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, my facility, visitor access system, etc.

• Ability to perform in a fast‑paced environment and interact with senior management under highly demanding conditions
• Excellent business writing skills
• Ability to work as a team player, with exceptional problem solving skills

• High School Diploma / GED / Secondary School or equivalent

1st shift (United States of America)

40

US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)

Pay range

$ - $ annualized salary, offers to be determined based on experience, education and skill set.

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.