Executive Assistant

Overview

Join ICONIQ Capital's Capital Markets team, which plays a pivotal role in driving investor engagement, leading capital formation efforts, and advancing the firm's mission of backing transformative companies and ideas. Focused on our technology‑oriented direct investment funds, the team partners closely with investors and the investment team to deepen relationships and support fundraising initiatives.

• Manage multiple complex, high‑volume calendars across several time zones with accuracy and foresight.
• Coordinate seamless domestic and international travel, ensuring every detail is handled proactively.
• Plan and coordinate internal and external meetings, team events, and meeting materials.
• Capture and maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting requirements.
• Anticipate executives’ needs to ensure the smooth flow of day‑to‑day priorities.
• Provide administrative support on team initiatives and special projects while partnering closely with colleagues across the Capital Markets team, including the London office.
• Maintain a high level of professionalism, discretion, and responsiveness, including occasional support outside standard business hours.

• 5+ years of executive support or administrative experience, ideally within venture capital, private equity, private wealth management, management consulting, or investment banking.
• Experience supporting senior executives in a fast‑paced, high‑growth environment.
• Excellent communication skills with the confidence to build relationships across all levels of an organization and with external stakeholders.
• Strong organizational and time‑management skills with the ability to manage competing priorities.
• High level of integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office;
  Salesforce experience is preferred.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

• Comprehensive medical, dental, and vision insurance.
• Life and disability insurance, along with family and wellness benefits including mental health support, fertility benefits, and back‑up childcare.
• Matching 401(k) program.
• Wellness and hybrid work stipends.
• Tuition reimbursement and support for professional certifications and continuing education.
• Smart‑casual dress code.

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. A reasonable estimate of the current salary range is $120,000–$140,000 together with the benefits listed above.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law.

Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.