Legal Secretary

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Full Time New York, New York, NY, US

5 days ago Requisition

Salary Range: $55,000.00 To $ Annually

Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office.

What the role entails: TKD is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and give high-touch, personable assistance to our attorneys and clients. The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations. This position is an excellent opportunity for someone looking to join a full-service firm and looking to blossom in their career as we are expanding to meet our client’s needs.

• Manage each attorney’s calendar by scheduling meetings and conference rooms, book appointments, manage to-do’s and maintaining frequently changing schedules.
• Run conflicts checks and create engagement, and retainer letters.
• Open and manage new client matters accurately and efficiently.
• Prepare and ensure availability of necessary agendas, presentations, closing binders for transactional matters, and meeting notes as needed.
• Use word processing and our document management software to prepare, and finalize a wide variety of documents, including briefs, correspondence, memoranda, agreements, and other legal materials and presentations.
• Prepare materials for hearings, trials, and depositions as needed. Monitor deadlines and calendars for the practice(s).
• Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record’s protocol procedures and document management system.
• Assist other secretaries whenever necessary to meet the firm and client needs.
• Build both professional, cooperative, and supportive relationships with one’s peers, superiors, and clients.
• Anticipate and identify clients’/colleagues’ current and future needs.
• Submit expenses, and enter billable time when appropriate.
• Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to narratives, resolution of billing problems.
• Other duties as required.

Qualifications and skills:

• A High School Diploma or equivalent.
• 3+ years of secretarial experience in a law firm preferred.
• Excellent verbal, written communication, and proofreading skills.
• Experience creating table of authorities (TOA) and table of contents (TOC).
• Well organized, detail-oriented, efficient, and reliable.
• Maintains a “can do” attitude, patience, and a positive team player mentality.
• Strong analytical and problem-solving skills, with the ability to work within a fast-paced environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Works effectively with various types of clients.
• Strong proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams; iManage, Zoom, and other videoconferencing applications.
• An eye for detail and the ability to handle confidential, executive, and firm matters effectively and efficiently with the utmost discretion.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications…