Executive Assistant

About NRDC

The Natural Resources Defense Council (NRDC) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, and ensure the rights of all people to clean air, clean water, and healthy communities.

This position provides day‑to‑day administrative support, including project management, calendaring and scheduling, planning travel logistics, meeting coordination, invoice and expense processing, tracking and internally communicating litigation metrics, and other litigation‑team management‑operational tasks for the Chief Litigation Officer and Chief Counsel. The ideal candidate is a self‑starter, quick learner, and knows how to manage his or her own work, anticipate challenges, and communicate clearly.

The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast‑paced work environment and be able to prioritize effectively. This is a limited term 2‑year position.

• Provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.
• Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling, and technology of meetings and retreats.
• Coordinate travel arrangements and occasionally provide support during travel.
• Manage material gathering and participate in meetings to take notes.
• Prepare post‑meeting task lists and coordinate and track follow‑up.
• Prepare briefing materials, conduct research, and draft documents.
• Prepare internal litigation updates for NRDC leaders and staff.
• Track and input new litigation matters into a Salesforce‑based docket management system, and run/prepare docket reports.
• Track and maintain attorney bar memberships and continuing legal education requirements across multiple jurisdictions.
• Provide analytical support which may include research, project or situation assessment, data gathering, and reporting.
• Complete other administrative duties as needed.

• Schedule meetings on behalf of the executives.
• Coordinate travel arrangements as needed and occasionally provide support during travel.
• Submit expense reports for travel on behalf of the executives.
• Process invoices for payment.

• 5 to 7 years administrative or office management experience including 3 years' experience in an Executive Assistant or equivalent role, supporting C‑suite or Director level staff (for profit or nonprofit).
• BA/BS degree or equivalent work experience.
• Experience supporting legal executives or in a litigation or other legal setting is strongly preferred.

• Excellent Microsoft Word and Excel skills.
• Strong project management and project coordination skills.
• Proactive, detail‑oriented, problem solver with the ability to deliver high‑quality results on‑time.
• Experience working with multiple teams, priorities, and projects at the same time.
• Superior organizational skills and ability to track, prioritize, and balance multiple tasks in a fast‑moving environment.
• Strong research and analytical skills.
• Excellent communication skills, both written and verbal.
• Collaborative spirit and ability to build respectful relationships.
• Ability to travel to NRDC U.S. based offices, approximately 10‑15% annually.
• Commitment to NRDC's mission, values, and DEI principles.

• Salary range: $74,000 to $85,000.
• Competitive salary, excellent benefits, and a supportive working environment.

• NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.
• Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects.

(Use the "Apply for this Job" box below). and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities.