Coordinator - International

Job Title:

Coordinator
- International

Location:

New York, NY

Type:
Contract

Provide administrative support to the SVP of License & International Strategy, their direct team, and the total International team as needed, including coordination of International Market Week.

• Provide administrative support to the SVP of License & International Strategy, including managing calendars, scheduling meetings across multiple time zones, and coordinating international market week activities.
• Manage travel arrangements, prepare detailed itineraries, handle visa processes, and oversee the international travel budget under the guidance of the Senior Manager
  - International Operations.
• Prepare presentations and communication materials for internal and external business partners, update confidential reports, and handle proprietary information with discretion.
• Manage notes and action items for weekly and monthly leadership meetings, town halls, and other key events.
• Coordinate International Market Weeks, including logistics, catering, and bookings.
• Manage Zipline International user access, setup, troubleshooting, and building guest access with security.
• Support senior leaders with administrative tasks such as IT tickets, onboarding, meeting room bookings, and supplies procurement.
• Assist with flexible hours as needed to accommodate travel and international collaborations.

• Associate’s or Bachelor’s degree or equivalent experience required.
• 5+ years supporting executive leadership in a high-touch environment preferred.
• Experience managing extensive international travel schedules and visa applications.
• Familiarity with expense systems such as Concur & Ariba or similar platforms.
• Strong organizational, analytical, prioritization, interpersonal, and problem‑solving skills.
• Excellent verbal and written communication abilities.
• Proven ability to work effectively in a multicultural environment.
• Collaborative team player with the ability to adapt in a fast‑paced setting.
• Self‑motivated with attention to detail, deadlines, and reporting.
• High proficiency with Google Workspace and Internet applications.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.