Coordinator,Office Chaplaincy Time Job New York New York USA,Administrative/Clerical

Position: Coordinator, Office of the Chaplaincy @ .75 Time
Location: New York

About the Position

Trinity School, a co‑educational, K‑12 institution located on the Upper West Side of Manhattan, seeks a Coordinator for the Office of the Chaplaincy starting September 1 2026.

Reporting to the Senior Chaplain, the Coordinator works closely with the Senior Chaplain to implement the Chapel program and provide essential administrative and programmatic support, including event management.

Responsibilities Administrative Support

Serve as the centralized administrative point person for the Chapel program and Chaplains.
Provide administrative assistance with the Chaplains’ scheduling, organizing, and programming.
Maintain centralized records of activities, locations, and responsible team members.
Establish and maintain Lower School, Middle School, and Upper School Chapel schedules.
Reserve spaces for Chapel, meetings, and events (including divisional Chapels and weekly communion service).
Administer the scheduling of the Johnson Chapel.
Submit check requests to pay vendors and off‑campus rental fees.
Order supplies and maintain inventory.
Format, draft, and send communications from the Office of Chaplaincy.
Collect, format, and distribute senior speech and Chapel council applications to the Chapel council.
Maintain and update the Spiritual Life page on Tiger Net.

Event Management

All School Chapels (Opening, Thanksgiving, Christmas, and Closing)

Coordinate and communicate all logistics with Principals and Assistant Principals, Security, Performing Arts, Building Services, and the event site.

Manage event logistics for all‑school chapels, overseeing the transportation, setup, and breakdown of liturgical supplies, including banners, binders, programs, and vestments.

Attend Chapels and provide support.

Arrive early and ensure the set‑up is complete at the venue before rehearsal.

Baccalaureate and Matriculation

Coordinate and communicate logistics, set‑up, and breakdown.

Create event programs.

Order and send invitations.

Attend events and provide support.

Arrive early to ensure the venue is set up and be ready to pitch in on any last‑minute needs.

Divisional Chapels

Attend all divisional Chapels.

Coordinate with Building Services and Audio/Visual Team for Chapel set‑up.

Arrive early before rehearsals and confirm proper set‑up.

Format and distribute content to Chapel participants.

Support faculty coordinators and students during rehearsals.

Prepare lead sheet for Performing Arts and Audio/Visual Team.

Create slideshows for all divisional Chapels.

Manage slideshows during Chapel services.

Program and Student Support Upper School Chapel Council

Attend Upper School Chapel Council meetings, manage refreshments, and maintain accurate attendance records.

Collaborate with the Upper School Chapel Coordinator and Chaplains to manage communication and logistics for guest speakers, presenters, and service participants.

Provide programmatic and conceptual help for Chapels.

Lower School Chapel Team

Attend Lower School Chapel Team meetings.

Ensure all participants have the necessary materials required for each meeting.

Oversee communications with fourth grade parents regarding fourth grade Chapel leader participation.

Send communications to affinity group leaders and parents of participants regarding student participation in affinity Chapels.

Partner with fourth grade homeroom teachers and the Lower School Chapel Coordinator to assign, track, and maintain accurate records of student chapel roles.

Qualifications

Must be detail‑oriented and have the ability to work efficiently to meet deadlines.
Must have the ability to maintain discretion.
Must have excellent organizational and communication skills.
Must have strong problem‑solving skills and the ability to work independently.
Must have great follow‑up abilities.
Must attend at least one professional development opportunity per year.
Must have proficiency in technology and software applications, including Microsoft Office and Google Suite.
Must have the ability to work in a fast‑paced environment, dealing with a wide variety of tasks to support teachers, students, and families.
Must be able to collaborate with colleagues.
Must have a strong work ethic and commitment to the School’s mission.

An Equal Opportunity Employer, Trinity School seeks candidates who will add to the diversity of our School community.

Starting Salary Range: $45,000 – $50,000 (salary based upon, but not limited to, relevant experience and expertise)

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Coordinator, Office Chaplaincy Time