Administrative Coordinator - Office Vice President

Position Details

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and over fifty workforce training, ESOL, GED, and pre‑college programs. In 2023, LaGuardia served approximately 24,000 students. More than one‑third of LaGuardia’s degree‑seeking students are born outside the United States;

they come from 136 countries and speak 43 heritage languages. Sixty percent are first‑generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty‑six percent of associate degree students are Hispanic. Upon graduation most students transfer to four‑year colleges, typically in CUNY, to complete their baccalaureate degrees.

Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low‑income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). For more information, visit (Use the "Apply for this Job" box below)..

The Administrative Coordinator reports to the Senior Vice President for Administration and Finance or a designated individual. The role provides administrative and clerical support to ensure the smooth operations of the office, including coordination of planning, design, and construction of new buildings, additions, and modifications to existing buildings.

• Assist with managing office schedules, coordinating meetings, and maintaining departmental calendars.
• Support the implementation of office policies and procedures to improve workflow.
• Assist with onboarding and training of office staff, volunteers, or student workers as needed.
• Maintain organized records, documents, and compliance with institutional policies.
• Track and order material samples and office supplies, ensuring cost‑effective procurement.
• Help maintain relationships with internal departments, community organizations, vendors, and stakeholders.
• Provide administrative support for data collection, strategic planning, and new initiatives.
• Assist in resolving operational challenges and implementing office improvements.

• Bachelor's Degree required.

• Bachelor's Degree in a design, engineering, or construction‑related field.
• Interest or knowledge in interior design, architectural design, construction, engineering, or space planning.
• Understanding and ability to read floor plans for architectural, mechanical, electrical, and plumbing disciplines.
• Strong oral and written communication skills, excellent interpersonal skills, and the ability to work as part of a team handling multiple projects.

• Supports projects, initiatives, and activities that impact an academic or administrative department.
• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web sites; maintains department archives and collections.
• Conducts internet or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Salary: $48,647 - $72,236 (commensurate with education and experience). CUNY’s benefits include health plans, retirement and pension benefits, savings plans, tuition waivers for CUNY graduate study, and generous paid time off. Additional benefits include…