Executive Assistant

Job Description

As an Executive Assistant, you will provide high‑level administrative support to the Head of Wealth Management Platforms while handling highly confidential and sensitive information with discretion and professionalism.

• Exercise sound judgment in a fast‑paced environment, balancing multiple priorities with strong organizational and administrative capabilities.
• Manage a complex calendar strategically to ensure optimal flow and prioritization.
• Schedule and coordinate internal and off‑site meetings, including logistics, conference rooms, catering, and guest reception.
• Create detailed calendar invitations with complete meeting information, links, locations, and prep materials.
• Coordinate all travel arrangements, reservations, and related logistics.
• Process expense reports and invoices accurately and in a timely manner.
• Maintain and organize electronic files and records.
• Handle phone and electronic communications, including screening and directing inquiries as appropriate.
• Support departmental operations through onboarding assistance, document editing, and providing backup coverage to the administrative team.

• Professional, articulate, discreet, and personable, with exceptional written and verbal communication skills.
• 7+ years of experience providing executive and personal assistant support to senior leaders.
• Highly adaptable and able to thrive in a dynamic role where priorities evolve rapidly.
• Reliable and trusted partner with a proven ability to build strong relationships with stakeholders.
• Demonstrated ability to handle highly confidential information with discretion and sound judgment.
• Highly organized, service‑oriented, and proactive in anticipating and resolving challenges.
• Strong problem‑solving skills and the ability to perform effectively in a fast‑paced environment.
• Technically proficient in Microsoft Office; experience with Concur and working across global, multicultural teams preferred.

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

The salary range in New York City for this position is $95,000 to $120,000 per year. The total compensation offered for this position includes salary and incentive pay and will vary based on skills, experience and location.

Invesco is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Invesco’s equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non‑discrimination in employment.