Office & Operations Manager; Part-Time

Role Overview

We are seeking a proactive, organized, and detail-oriented Office & Operations Manager (Part-Time, 2.5 days a week) to own our workplace experience and keep our day-to-day operations running seamlessly.

• Space Management:
  Oversee the physical office layout, furniture procurement, and inventory of office supplies.
• Upkeep & Repairs:
  Coordinate all routine maintenance, emergency repairs, and daily cleaning services to ensure communal spaces are functional and welcoming.
• Tech Liaison:
  Partner with the IT department to troubleshoot and resolve office‑related technology and infrastructure issues.

• Daily Logistics:
  Handle all incoming/outgoing mail, courier services, and packages.
• Point of Contact:
  Serve as the primary internal and external liaison for all day‑to‑day office matters.
• Compliance:
  Manage workspace clearing and monitor local city notices regarding business licenses and fire inspection codes.

• Vibe & Sustenance:
  Keep the fridge stocked with snacks and drinks, order team breakfasts/lunches, and ensure office plants are watered and thriving.
• Culture & Community:
  Plan and execute regular team happy hours, internal bonding events, milestone celebrations, and the annual office holiday party.
• Guest Relations:
  Act as the welcoming face of the company for external office guests and clients.

• The Welcome
  
  Experience:
  
  Prepare personalized welcome messages and assemble new‑hire swag bags.
• Onboarding Setup:
  Provision IT access and set up accounts across corporate HRIS and payroll systems (including Lucca, Pagga, and ADP/Canada payroll).
• Offboarding:
  Seamlessly revoke system and facility access (IT accounts, badges, email, and HRIS) and manage the secure retrieval of IT equipment.

• Expense Management:
  Oversee office bill payments and accurately file operational expenses.
• Administrative Support:
  Assist with ad‑hoc financial admin tasks.
• Salesforce Admin:
  Maintain data hygiene and support specific administration tasks within Salesforce.

• Access Control:
  Coordinating building access and assigning key fobs for new local hires.
• Infrastructure:
  Independently managing Miami furniture purchases and logging local maintenance tickets.
• Vendor Management:
  Sourcing, vetting, and paying local handymen, contractors, and service providers.
• Local Compliance:
  Staying on top of Miami city notices, local business licenses, and fire inspection codes.
• Ad‑Hoc Projects:
  Conducting localized research as needed (e.g., sourcing and negotiating monthly staff parking options).

• Experience:
  
  3+ years of experience in Office Management, Workplace Operations, or a similar administrative role.
• Tech Savvy:
  Familiarity or hands‑on experience with HRIS/payroll tools (ADP, Lucca, Pagga) and CRM software (Salesforce) is highly preferred.
• Event Planning:
  Proven track record of organizing engaging team events and managing hospitality budgets.
• Communication:
  Exceptional interpersonal and communication skills; ability to interface professionally with landlords, vendors, and executives.
• Project Management: A self‑starter mindset with the ability to prioritize tasks, multitask under pressure, and drive ad‑hoc research projects to completion.

• Medical, Dental & Vision Insurance: 100% paid for the employee‑only, 80% for dependents
• 401(k):
  With Company Match
• Paid Parental Leave
• Paid Time Off:
  Paid Vacation, Sick Time & Holidays
• Compensation: $37,500 (50% part time)