Public Records Officer

Agency

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability.

The Counsel's Office advises the Department of City Planning (DCP), the City Planning Commission, other governmental agencies, and private entities on all issues related to zoning, land use review, planning, development, environmental review, and agency administration and procedures.

DCP’s Records Access Officer, under general direction, with wide latitude for independent judgement and initiative, will:

• Working with DCP’s Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests
• Using complex eDiscovery system to search and review emails and other correspondence
• Performing computerized research, entering data and generating reports in Open Records and DCP databases
• Liaise with the NYC Department of Records on all matters of records retention policy
• Manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place.
• Manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely manner.
• Manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required.
• Managing the retrieval and return of DCP’s archived hard-copy files stored off-site

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in  1  above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in  1  above;
• Education and/or experience equivalent to  1 ,  2 , or  3  above. However, all candidates must possess the one year of administrative or supervisory experience as described in  1  above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in  1  above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

• Excellent organizational skills and attention to detail
  - Strong inter-personal skills
  - Effective verbal and written communication skills
  - The ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them
  - Experience with legal, compliance operations, and/or document management (strongly preferred) - Experience with eDiscovery tools (preferred)

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at (Use the "Apply for this Job" box below)..

New York City residency…