Legal & Compliance Executive Assistant and Operations Coordinator

Job Overview

SFM is seeking a highly organized and proactive professional to join the Legal and Compliance Department as an Executive Assistant and Operations Coordinator. This individual will provide day-to-day support to the General Counsel/Chief Compliance Officer (GC/CCO) and the broader legal and compliance team. The ideal candidate will blend strong executive assistant skills with the ability to coordinate departmental operations, manage projects, and improve processes.

This role requires professionalism, discretion, and the ability to thrive in a fast-paced environment with multiple priorities.

• Executive Support
  • Provide high-level administrative support to the GC/CCO, Deputy CCO, and Assistant General Counsels
  • Manage complex calendars, meeting coordination, travel arrangements, and expense reporting.
  • Prepare and distribute materials, including meeting agendas, summaries, and presentations.
  • Anticipate needs and help the GC/CCO, Deputy CCO, and assistant general counsels prioritize and manage time effectively.
• Department Coordination and Operations
  • Serve as a key point of contact and coordinator for the Legal and Compliance Department; serve as liaison to other departments to coordinate cross functional initiatives
  • Manage the department’s invoice processing and vendor coordination
  • Coordinate department-wide logistics, such as team meetings, training sessions, and communications
  • Maintain organized department records, templates, and databases to ensure accuracy and accessibility.
• Project Management and Process Improvement
  • Track ongoing projects, deadlines, and deliverables for the Legal and Compliance team.
  • Identify opportunities to streamline or automate administrative and legal processes.
  • Partner with Technology and Finance to identify, develop, and implement tools and workflows that improve efficiency and consistency.
• Legal and Compliance Administration
  • Assist in preparing and maintaining corporate and regulatory documents, filings, and policy updates.
  • Support monitoring and reporting processes related to compliance requirements.

• 3-5+ years of experience in a Legal, Compliance, or Executive Assistant role within a financial institution, law firm, or similar fast-paced environment.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and collaboration tools (e.g., Teams, SharePoint, etc).
• High level of discretion and professionalism in handling confidential information.
• Proactive, adaptable, and resourceful; able to anticipate needs and take initiative.
• Comfortable working independently as well as in a collaborative environment

We anticipate the base salary of this role to be between $100,000-$125,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus.

In all respects, candidates need to reflect the following SFM core values:
Smart risk-taking, Owner’s Mindset, Teamwork, Humility, Integrity.