Administrative Coordinator – Mathematics Department

Administrative Coordinator – Mathematics Department

Location: New York, NY 10012 (On-site)

Pay Rate: $25.00 – $30.00 / hour (W2)

Schedule: 35 Hours/Week (Monday – Friday)

Duration: 3 Months (With potential for extension)

Start Date: March 9, 2026

Join the administrative team of a world-renowned Mathematics department based in Greenwich Village. We are seeking a detail-oriented and dependable professional to serve as a central pillar of our daily operations. This on-site role is essential to maintaining the department's academic resources and providing high-level support to both our faculty and student body.

• Academic Communication: Compose and manage professional correspondence for students and faculty, ensuring clear, timely, and sophisticated communication across the department.
• Database & Records Management: Maintain and update academic records within a Microsoft Access database
  . High proficiency in Google Workspace and Microsoft Office is required for daily task management.
• Resource Cataloging: Manage the organization and inventory of textbooks and instructional materials to ensure 100% accuracy of the department's academic library.
• Exam Administration: Oversee and proctor student placement exams, ensuring a secure, quiet, and professional testing environment.

• Technical Proficiency: High level of comfort with Microsoft Access and Excel is mandatory. Candidates must be adept at data entry and database navigation.
• Communication Excellence: Strong written communication skills with the ability to maintain a professional tone suitable for a leading academic institution.
• Organizational Rigor: A keen eye for detail, specifically regarding inventory management and data integrity.
• Higher Education
  
  Experience:
  
  Prior experience working within a university or college setting is a significant plus.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

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