Office Manager, SI Office

Hours:

Full-Time – 35 Hours

Work Location:

101 Tyrellan Ave, 2nd Fl, Staten Island, NY 10309

The Department of Design and Construction's (DDC) Operations Division, Staten Island Borough Office, is seeking an experienced and organized Office Manager. The selected candidate will assume overall responsibility for coordinating and overseeing the administrative support functions of the Staten Island Borough Office.

• Supervise administrative staff and provide support to field personnel.
• Create and maintain databases in coordination with other divisions.
• Process water main shutdown requests for active projects.
• Manage Freedom of Information Law (FOIL) requests in collaboration with DDC Legal and project engineers.
• Coordinate with Engineers in Charge by updating monthly site lists.
• Maintain Protected Street Status records using the NYC Streets database.
• Prepare monthly infrastructure reports for Staten Island projects.
• Prepare and receive project boxes for archiving and liaise with the Records Unit for box pickup.
• Respond to homeowner and business complaints received via 311 calls and manage water main shutdown notifications.
• Oversee and maintain visitor sign‑in log and record‑filing system.
• Approve conference room scheduling.
• Collaborate with building management and the Operations Facilities team on facilities‑related matters.
• Monitor security cameras to ensure safety and security of guests and staff.
• Submit monthly borough office reports.
• Serve as backup liaison for Operations Technology and Innovation.
• Assist the Assistant Commissioner with special projects as needed.

All candidates must be currently authorized to work full-time in the United States. In compliance with Public Law 99‑603, candidates must present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension.

All educational credentials must be from a U.S. Department of Education‑recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of approved providers is available at https://(Use the "Apply for this Job" box below)..

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at .

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

• A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community‑centered activities related to the duties described above; or
• Education and/or experience which is equivalent to either of the above, however all candidates must have at least one year of experience as described in the first requirement.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.