Facilities Analyst

Department Overview

The Facilities Department is responsible for space management and ensures that the Firm offers the most suitable and safe working environment for its employees and their activities. The Facilities Department at Golub Capital is involved in both strategic planning and day-to-day operations. Responsibilities include operation of all aspects of space management including working with building management, brokers, architects, general contractors and vendors.

Hiring Manager
:
Senior Director, Facilities

Department
:
Facilities

Golub Capital seeks to hire a motivated individual with facilities experience and / or interest in supporting our Chicago or New York office. The ideal candidate must be flexible with the ability to multi-task, make decisions in a fast-paced environment and be willing to pitch in wherever needed.

The primary focus of the position is to assist the Facilities Team with handling day-to-day operations and maintenance of the office to ensure that all needs are met for onsite employees. The position offers significant visibility and impact, requiring a highly motivated, professionally mature and discreet individual.

The hours for this position are 8:30 AM – 5:30 PM but the individual must be flexible on hours as required for this role. The position requires the candidate to be available by cell phone during non-working hours including weekends as needed.

• Logging and responding to all service issues reported to the Facilities Team
• Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance
• Coordinating and monitoring on site vendors such as HVAC and building engineers
• Assisting with invoice processing and tracking
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy
• Handling the Facilities maintenance calendar to track all maintenance visits
• Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management
• Conducting new hire orientation and giving tours to new hires
• Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage
• Monitoring after-hours vendor work on an as needed basis
• Ad-hoc projects as assigned

Qualifications &

Experience:

• Bachelor’s degree required
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
• Strong Microsoft Office skills, familiarity with SharePoint and CRM program a plus
• Excellent verbal and written communication skills
• Strong organizational skills
• Thorough, meticulous and highly accurate
• Strong relationship building skills and possesses a helpful attitude
• Ability to maintain confidentiality in all aspects of job responsibilities
• Strong work ethic
• Must be flexible about hours and available after hours on work provided cell phone
• Must have the ability to work from 8:30 AM – 5:30 PM
• Proactive problem-solving approach
• A "no task is too small" attitude
• Ability to manage changing demands in fast-paced environment with strong multi-tasking skills
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Our Gold Standards define key behaviors and competencies across 4 dimensions:
Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.

• Leadership:
  Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
• Achieving Results:
  Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
• Personal Effectiveness:
  Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed…