Administrative Assistant

This is a wide-ranging position and requires someone who is process and operations-oriented, highly detailed, with a strong multi-tasking ability, who can see small and large projects to conclusion. Candidates should have superior communication skills, experience managing daily administrative tasks, and knowledge of office technology and computer software. They will have excellent written and verbal communication skills and will have demonstrated problem-solving abilities.

The candidate should have a warm, pleasant personality, exhibit flexibility, and work calmly in a busy and demanding school environment. The candidate will be completely trustworthy and maintain confidentiality, will work independently, as well as take direction and make sound judgments about daily decisions and priorities.

Established in 1948 in Mamaroneck, NY, Westchester Day School, a Modern Orthodox, co-educational, dual curriculum Jewish elementary school (2-year-olds through 8th grade), prepares students to live as mensches and lifelong learners and inspires them to impact the world around them by cultivating a commitment to Torah, midot, community and academic rigor.

• Provide high quality customer service to our parents, donors, and other community members.
• Manage telephone activity, screening/forwarding calls, and greeting parents and guests.
• Collect and distribute the mail. Send mail, prepare UPS labels when necessary.
• Maintain an organized office space
• Manage inventory of school & office supplies
• Provide general assistant-level support to administrators and educational leadership
• Coordinate and oversee After School Programing
• Assist Admin Coordinator with gathering social media content as needed
• Provide parking stickers to WDS Staff and parents
• Oversee Rentals:
  • Scheduling
  • Agreements
  • Calendar
  • Coordination w/ WDS
  • Coordination w/ WHHS
• Scheduling for security guard staff
• Printing for teachers and other staff members
• Help manage the daily arrival and dismissal processes

• High proficiency in MS Office and Google Suite
• Strong customer service skills
• Ability to multi-task and prioritize work
• Attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Salary range for this role is $20.00/ hour- $29.00/ hour, depending upon education and experience.

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or any other protected status