Clerk Typist- NY HELPS - Casey Middle School

35 hours/week

9:00am - 4:30pm - inclusive of 1/2 hour unpaid lunch

12 Months Per Year

The NYS HELPS (Hiring for Emergency Limited placement Program Statewide) is a NYS program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam. It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job.

• Strong communication and interpersonal skills
• Efficient with word processing applications, spreadsheets and databases
• Attention to detail, problem solving, and strong organizational skills

The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

• Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.
• NOTE:
  
  Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.
• NOTE:
  
  Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials
• Transcribes voice mail messages and other recorded audio messages and longhand copy
• Collects money and accounts for monies received
• Addresses envelopes on a typewriter or microcomputer
• Proof reads reports and other documents
• Answers telephone, take messages, relays information directly or over intercommunication system
• Assists in the preparation of payrolls and the maintenance of payroll records
• Sorts correspondence vouchers, and similar materials
• Makes and checks routine arithmetical computations
• Files correspondence, memoranda, reports and other materials
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature
• Operates office machines/equipment
• Indexes materials
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills
• Prepares outgoing mail and sorts in-coming mail for dissemination
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee